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Event Planner
Job Overview
Employment Type
Full-time
Compensation
Salary
Range $45,000.00 - $63,000.00
Work Schedule
Standard Hours
Benefits
Medical insurance
Dental Insurance
Vision Insurance
401(k) plan match
paid volunteer day
Paid vacation
professional work atmosphere
Job Description
The National Association of Mutual Insurance Companies (NAMIC) is a leading national trade association representing mutual property and casualty insurance companies. Founded with a mission to advance the interests of mutual insurers and their policyholders, NAMIC provides advocacy, education, and services to support its members across the United States. As a well-established organization within the insurance industry, NAMIC is committed to offering resources and support that help mutual insurers succeed in an ever-changing marketplace. The association emphasizes a collaborative environment where knowledge sharing, professional development, and member service excellence are paramount. NAMIC operates with a focus on fostering innovation and... Show More
Job Requirements
- College degree or equivalent experience in related business
- Meeting planning experience
- Demonstrated computer proficiency with Microsoft Office, Adobe, and database management
- Ability to successfully pass a criminal background and MVR check
- Must be available for occasional overnight travel including by car and by air
- Professional demeanor reflective of the organization's values and mission
- Insurance company or agent experience is desirable
- Certified Meeting Professional designation is desirable
Job Qualifications
- Demonstrated computer proficiency with Microsoft Office, Adobe, and database management
- Certified Meeting Professional designation is desirable
- Meeting planning experience
- College degree or equivalent experience in related business
- Insurance company or agent experience is desirable
- Professional demeanor reflective of organizational values
- Ability to travel overnight occasionally by car and air
- Successful completion of criminal background and MVR check
Job Duties
- Manage all meeting planning details including speaker research, logistical and presentation material coordination, preparation of meeting specifications and hotel room lists, event budgeting and reconciliation of hotel and meetings expenses, hotel selection and contract negotiations
- Participate in and coordinate arrangements for committee meetings to support meeting planning development
- Work directly with member company committee representatives or programming leaders to determine presentation topics, potential speakers, and secure event details
- Interact with clients, client staff, vendors, and NAMIC association staff
- Serve as liaison to hotel/meeting facilities for events
- Develop, execute, and evaluate marketing efforts for assigned conference events including writing marketing copy, preparing list requests for mailings, digital promotion, and coordinating event brochure mailings
- Assist with budgeting process and maintain budget worksheets and records with quarterly reports
- Prepare quarterly conference board reports for events and projects
- Provide customer service support including positive telephone skills, timely response to emails and phone calls
- Support all aspects of event operations including office procedures, filing systems, and maintaining department work areas
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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