Event Manager - Tradeshows & Third-Party Events Focus

Dynamic Events is a full-service agency specializing in corporate event and meeting planning with over 20 years of industry experience. The company has built a reputation for providing strategic and tactical solutions for the execution of in-person, digital, and hybrid events. Their expertise covers proactive project management, logistics, content and speaker management, as well as expo and sponsor management. Known for their intentional culture, Dynamic Events places a strong emphasis on creating an environment where every individual is encouraged to lead in their own way while fostering a safe and inclusive space for all team members. The company holds a belief in treating adults with accountability, freedom, and respect and values open communication and collaboration in the workplace.

The team at Dynamic Events is described as exceptional and dedicated, with a passion for events, personal and professional growth, and supporting one another while having fun in the process. Although the team is small, it is highly motivated and committed to delivering outstanding results for their clients. They invest in their future by fostering a workplace filled with creative, skilled, curious, and enthusiastic people who bring energy and innovation to every project they tackle.

The Event Manager role at Dynamic Events is a mid-to-upper-level position that requires a mature professional with strong project management skills and the ability to lead teams across executive clients, internal staff, and external vendors. This role calls for someone who can independently manage multiple priority projects with a flexible, creative problem-solving approach, ensuring excellent delivery from start to finish. Event Managers will be responsible for full project leadership on a variety of event executions, serving as the liaison between all parties involved. This includes driving deliverables for impactful project execution and sometimes managing projects with minimal assistance.

Core responsibilities include project management of diverse event experiences encompassing client team coordination, event management, technical digital event setup, and overall deliverables management to meet execution goals. Event Managers will partner with stakeholders early in the planning process to define event strategies, identify target audiences, and align event goals with broader business objectives. They are tasked with managing the entire end-to-end event development process, which includes coordinating production timelines, event agendas, digital content, space allocation, and stakeholder engagement across multiple time zones.

Event Managers also curate event agendas to optimize attendee experience by addressing different learning styles, venue capacity (physical or digital), speaker readiness, and aligning with event objectives. Risk management and creative problem-solving are key aspects of this role as it involves anticipating and mitigating challenges. Keeping up with industry and exhibit design trends, including digital and hybrid event innovations, is essential.

Financial responsibilities encompass budget creation and oversight, managing purchase orders, third-party payments, internal invoices, statements of work (SOW), forecasting, and monthly approvals. Event Managers collaborate closely with third-party vendors to ensure accurate and timely deliverables. Proficiency in event management software and processes is required to handle intricate event details effectively.

The role demands leadership in stakeholder communication, including scheduling meetings with clear agendas and resources, advising clients on venue selection, contract negotiations, vendor requests for proposals (RFPs), and monitoring key performance indicators (KPIs) such as attendance and feedback. Event Managers are tasked with fostering strong client relationships at senior levels, addressing potential issues proactively, and identifying opportunities to expand existing accounts.

Post-event responsibilities involve comprehensive reporting, including analyzing attendee evaluations, conducting stakeholder debriefs, finalizing event reports, and communication management. Training and mentoring new hires and support staff is also a critical component, alongside developing process documentation to maintain quality and consistency across events and client engagements.

Dynamic Events expects their Event Managers to uphold the highest standards of professionalism, delivering quality customer service while adhering to strong ethical business practices. The position may require travel to provide on-site event support, always in accordance with government guidelines. Additional duties will be assigned as necessary, making flexibility and adaptability important traits for success in this role. This position reflects a unique blend of creativity, strategic thinking, leadership, and hands-on event execution expertise, making it an exciting opportunity for seasoned event professionals who thrive in dynamic and evolving environments.