Event Manager

Oakland, CA, USA|Onsite

Job Overview

Compensation

Salary

Range $52,200.00 - $87,000.00

Work Schedule

Flexible

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee Discounts

Professional Development

flexible schedule

Job Description

Infuse Hospitality, part of the Phoenix3 Collective portfolio, is a dynamic and innovative hospitality company that focuses on providing exceptional culinary and hospitality solutions to a variety of environments, including corporate workplaces, specialty venues, and mixed-use spaces. With a commitment to redefining how hospitality enhances the places where people work, gather, and connect, Infuse Hospitality currently operates dining locations nationwide. Their approach blends operational excellence with a premium guest experience, creating environments that are both welcoming and efficient. Infuse Hospitality is widely recognized for its dedication to quality service, attention to detail, and leadership in the hospitality industry.

The E... Show More

Job Requirements

Ability to stand for extended periods
Ability to lift up to 30 lbs
Active on-site presence required during events and restaurant operational hours
Flexible schedule required
Availability for evenings, weekends, and holidays
Ability to respond to urgent operational or client needs outside standard business hours

Job Qualifications

3-5 years of event management experience in beverage sales within hospitality, hotel, catering or restaurants
Strong understanding of event sales, planning, and execution workflows
Excellent client service and communication skills
Ability to manage multiple events in fast-paced environments
Vendor management
Change management
Risk management
Tripleseat or similar event software experience preferred
ServSafe certification preferred
Allergen certification preferred
Responsible Alcohol Service certification preferred or to be obtained within 30 days of hire

Job Duties

Serve as primary client contact from inquiry through post-event follow-up
Conduct site tours, tastings, and client planning meetings
Develop event proposals, pricing, and event orders
Coordinate event details including menus, timelines, staffing, and layouts
Maintain accurate event records in event management systems
Oversee on-site event setup, service execution, and breakdown
Lead pre-shift briefings covering timelines, VIP guests, and service expectations
Resolve operational challenges in real time with professionalism and composure
Maintain brand presentation, service quality, and guest experience standards
Supervise bartenders, servers, captains, and support staff during events
Provide clear direction on service flow and assignments
Lead by example through hands-on service support during high-volume events
Support training and development of event staff
Prepare event estimates, invoices, and billing documentation
Monitor revenue, labor costs, and cost of goods
Support forecasting and budget tracking
Ensure timely deposit and payment processing
Ensure compliance with alcohol service regulations and safety standards
Maintain sanitation and food safety compliance
Communicate emergency and safety procedures to staff
Report incidents or safety concerns immediately
Manage vendor logistics including rentals, florals, audiovisual, and staffing partners
Confirm vendor compliance documentation and insurance requirements
Support load-in and load-out coordination
Conduct post-event walkthroughs to restore spaces
Send client follow-up communications within 24 hours
Collect feedback and document operational improvements

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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