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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $45,900.00 - $76,400.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Travel opportunities
Employee Discounts
Job Description
The hiring organization is a dynamic company actively engaged in managing a diverse array of marketing events including corporate tradeshows, conferences, VIP customer events, and annual sales meetings. This company plays a pivotal role in building brand visibility and fostering customer relationships through strategically planned and flawlessly executed events. As a key player in their industry, the company focuses on cross-functional collaboration, ensuring that their marketing campaigns align harmoniously with their events and client engagements.
The role of the Events Manager within this organization is a high-responsibility position designed for a strategic and detail-oriented professional. This role encapsulates the f... Show More
The role of the Events Manager within this organization is a high-responsibility position designed for a strategic and detail-oriented professional. This role encapsulates the f... Show More
Job Requirements
- Bachelor's degree in marketing, events management, or business administration
- Minimum 5 years of experience in a corporate environment with tradeshow management experience
- Proven ability to manage multiple projects and calendars effectively
- Experience in budget preparation, management, and expense tracking
- Capability to coordinate print production and handle collateral inventory
- Proficiency in MS Office with advanced Excel skills
- Strong communication and interpersonal abilities
- Excellent organizational and project management competencies
- Ability to work effectively under tight deadlines and in fast-paced environments
- Flexibility to travel including overnight trips and work outside regular business hours
- Ability to lift up to 40 lbs
- Capacity to communicate and exchange information effectively
- Comfortable working in an office setting and varied environments while traveling
Job Qualifications
- Bachelor's degree in marketing, events management, or business administration
- Minimum 5 years of experience in a corporate environment, tradeshow management experience
- Extensive experience in managing multi projects calendar, and event details
- Experience in preparing, managing, and tracking budgets
- Experience coordinating print production and collateral management
- Demonstrated ability to create annual budgets, and presenting monthly budget reports and forecasts to senior management
- Demonstrated ability to independently identify and resolve issues, while proactively following up and tactfully prompting reviewers when approvals are delayed
- Strong logical problem-solving skills with the ability to organize and advance project tasks in a structured, systematic manner
- Capable of meeting objectives in fast-paced, deadline-driven environment, particularly those concerning conference timelines
- Proficient in MS Office
- Advanced proficiency in Excel, with proven experience developing and managing comprehensive trade show plans
- Excellent oral, written communication and interpersonal skills
- Exceptional organizational and project management skills
- Effectively communicate issues/problems and results that impact timelines
- Ability to develop a comprehensive written overview of a trade show for management review, outlining objectives, target attendance, budget, key messaging, and overall strategy
- Ability to travel and can include overnight stays and working outside normal business hours as needed
Job Duties
- Develop and manage comprehensive project timelines and event checklists for large-scale conferences, serving as the primary liaison and coordination hub for both North America and international teams exhibits to track the overall Marketing tradeshow plan in one document
- Lead end-to-end tradeshow planning and execution, including but not limited to securing booth logistics quotes and vendor proposals
- Processing conference agreements
- Identify and manage event-related vendors, negotiate pricing, process agreements and invoices
- Develop and manage event budgets and forecasts
- Track expenses and prepare monthly reporting summaries post show noting recommended changes for future events
- Coordinate all booth logistics, including renewal booth storage and logistic agreements
- Work with booth vendor on quotes for booth repairs, shipping quotes, design updates and conference schedules for shipping, installation, dismantle, and onsite management including vendor coordination (AV, electrical, furnishings, labor, etc.)
- Ensure all marketing materials, signage, collateral, and promotional items are delivered on time
- Oversee the print production of collateral and promotional giveaways, and work closely with Marketing and Creative Design to deliver high-impact event experiences
- Fulfill brochures requests from SFDC to Field Sales reps, maintain print inventory of collateral
- Support field sales representatives for table-top exhibits, including roller banners and table drapes
- Source sustainable brand promotional items, reorder promotional giveaways for tradeshows, prospects, and customer/VIP meetings
- Support Customer Briefings/Experience Center initiatives
- Process and track vendor contracts, invoices, and payments
- Maintain organized documentation for all event-related agreements use shared folders
- Serve as the marketing document approval system administrator ensuring coordination and distribution of final approved documents between the Marketing and Creative teams
- Prepare and distribute management-level summary post event reports
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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