Event Manager

The University of California, Los Angeles (UCLA) is a prestigious public research university known for its commitment to excellence in education, research, and community engagement. As one of the leading academic institutions in the world, UCLA offers a dynamic and inclusive environment where diverse talents thrive and innovative ideas flourish. The university is dedicated to fostering a supportive workplace culture while providing opportunities for professional growth and development. UCLA is continuously working to create exceptional experiences for its students, staff, and the wider community through a wide range of services and events across its extensive campus.

UCLA is currently seeking a skilled and dedicated Events Specialist to join its Events Office. This position plays a crucial role in the planning, coordination, and execution of public and private events, student film shoots, and other activities that require specialized event management expertise. The Events Specialist will support the Senior Event Manager, Assistant Director, and Director of the UCLA Events Office by overseeing customer service, budget creation, contract management, event planning, billing, and auditing processes. A significant part of this role includes the ability to provide on-site supervision and coordination of event production, ensuring smooth and successful operations.

The Events Specialist will also be responsible for supervising student support staff and temporary event staff, demonstrating leadership and organizational skills. This role requires proficiency in managing multiple tasks under time constraints while maintaining attention to detail and delivering high-quality service to internal and external clients. The salary for this position ranges from $29.17 to $33.00 per hour, with placement within this range based on the candidate's skills, knowledge, and prior experience. The employment is funded through September 2028, with continuation subject to the availability of funding.

This is an excellent opportunity for individuals with a passion for event management and a strong ability to coordinate diverse functions within a prestigious university setting. The ideal candidate will be highly organized, detail-oriented, and skilled in using Microsoft Office applications including Word, Access, Excel, PowerPoint, and Outlook. Experience with event equipment supervision, effective communication, professionalism, and the ability to manage competing priorities is essential. Preferred qualifications include familiarity with UCLA's campus facilities, experience working on a university campus, and knowledge of University policies regarding facility use. The position demands flexibility to work various shifts, including early mornings, late evenings, weekends, and availability on short notice. This commitment is necessary to meet the dynamic needs of event programming and production within the university environment.

Joining UCLA as an Events Specialist means becoming part of a vibrant community dedicated to excellence and innovation in all facets of educational and cultural programming. The role offers the chance to contribute significantly to the memorable experiences of students, faculty, staff, and external visitors through expertly managed events and productions. With a comprehensive benefits package and supportive work culture, UCLA is committed to recognizing and rewarding the talents and efforts of its employees.