Event Coordinator (Sales Associate)

Vanilla Skies is a dynamic event venue specializing in delivering exceptional experiences for a variety of celebrations and corporate events. Located in the heart of San Juan Capistrano, Vanilla Skies combines a unique ambiance with professional service, catering to clients who demand both style and substance. The venue is known for its charming aesthetic, versatile spaces, and commitment to customer satisfaction, making it a preferred choice for weddings, corporate gatherings, social events, and more. As an establishment, Vanilla Skies prides itself on a collaborative team environment where everyone is focused on creating memorable moments for clients from the initial inquiry to the final event execution. The team works closely with clients to understand their vision and helps bring it to life with meticulous attention to detail and a passion for seamless event planning.

The role available is a primary client-facing sales position that plays a crucial part in managing the client journey from the first inquiry through to booking confirmation. This position is integral within the sales and coordination team and reports directly to the Venue Specialist. The successful candidate will act as the main point of contact for prospective clients, guiding them through the venue selection process and ensuring a smooth transition into the event management phase. Responsibilities include responding promptly to inbound inquiries, conducting both physical venue walkthroughs and virtual consultations to showcase the venue’s features, and preparing customized proposals with guidance from the Venue Specialist. Accuracy and organization are essential, as the role requires maintaining detailed documentation in HoneyBook and the venue’s CRM system. Once a booking is confirmed, the individual will execute a formal handoff to the Event Manager to ensure the client’s event is perfectly executed.

This role offers an exciting opportunity for candidates who thrive in a fast-paced, client-oriented environment and have a passion for sales and event coordination. Attention to detail, excellent communication skills, and the ability to manage multiple client interactions simultaneously are key attributes for success in this position. If you are looking to grow your career in the events industry with a reputable company known for outstanding client service and elegant venue spaces, Vanilla Skies invites you to apply for this vital role.