Event Coordinator Las Vegas, NV

North Las Vegas, NV, USA|Onsite

Job Overview

Compensation

Salary

Range $55,000.00 - $65,000.00

Work Schedule

Flexible

Weekend Shifts

Benefits

Health Insurance

Vision Insurance

Dental Insurance

Paid Time Off

Paid holidays

Retirement Plan

Disability insurance

Life insurance

Career Development

Job Description

Cohera is a distinguished destination management company headquartered in Las Vegas, NV, recognized for delivering exceptional event management services. Serving the dynamic hospitality and events industry, Cohera specializes in crafting seamless, well-coordinated programs for clients ranging from corporate entities to leisure groups. Their reputation is built on deep industry knowledge, comprehensive program support, and a commitment to client satisfaction. As a progressive and innovative leader in the DMC (Destination Management Company) sector, Cohera is known for fostering a collaborative work environment that champions quality, integrity, and continuous improvement.

The role offered is a multifaceted event management position with a competitive salary range of $55,000 to $65,000 annually. This opportunity allows highly skilled professionals to leverage their expertise within a thriving agency setting, supporting complex event logistics and team coordination. The position involves end-to-end program support, including venue management, vendor liaising, transportation coordination, and comprehensive event logistics. Candidates will engage closely with Event Managers and internal teams to ensure smooth transitions from sales and design processes to event execution.

Additional responsibilities encompass critical administrative functions, such as maintaining detailed program records, data entry, and supporting Event Managers with scheduling and financial deadlines. On-site support is integral to the role, offering hands-on participation during event setup and breakdown, client interactions, and real-time troubleshooting to ensure flawless execution.

Team collaboration and communication are emphasized, requiring coordination with clients, vendors, and cross-functional teams as well as contributing to vendor onboarding and event staff management. The position also includes pivotal hiring duties, where candidates may conduct interviews, verify documentation, and facilitate new staff onboarding and payroll processes.

Cohera values employees who exhibit creativity, initiative, and resilience, encouraging strategic thinking and innovation to enhance operational procedures and client offerings. A successful candidate will demonstrate the ability to navigate fast-paced environments, maintain high service standards, and adapt swiftly to changing circumstances.

This role requires substantial experience in event management within the destination management or hospitality industry, with proven capability in managing multi-day events and client portfolios. Strong leadership qualities are essential, including team development, contract negotiation, budgeting proficiency, and exceptional communication skills.

Overall, this position provides career growth potential and the chance to work with a respected industry leader, supported by a robust benefits package inclusive of health coverage, paid leave, 401(k) plans, and professional certification opportunities, all designed to attract top talent seeking long-term success in event management.

Job Requirements

Education and experience in event management or related field
minimum of six years of event management experience in a DMC, agency, or hospitality environment
at least three years focused on DMC industry events
proven ability to manage complex multi-day events
strong leadership and team management capabilities
expertise in budgeting and financial analysis
excellent communication and interpersonal skills
proficiency in Microsoft Office and CRM software
ability to travel for work
capability to work evenings and weekends when necessary
physical ability to perform administrative and event-related tasks
willingness to operate in a fast-paced environment
adept at multitasking and problem-solving
integrity and dedication to client satisfaction

Job Qualifications

Six or more years of progressive event management experience in a DMC, agency, or hospitality environment
three years of event management experience in the DMC industry
proven track record managing multi-day events and client portfolios
deep understanding of the DMC industry, large-scale event operations, and client lifecycle
expert-level knowledge of budgeting, forecasting, and profitability analysis
exceptional leadership, coaching, and team development skills
advanced understanding of contract negotiation and vendor management
exceptional communication and interpersonal skills
strategic thinker with the ability to translate vision into actionable plans
strong executive-level communication and presentation abilities
high proficiency in multitasking, decision-making, and navigating ambiguity
skilled in relationship-building with clients, vendors, and internal stakeholders
solutions-oriented with the ability to work independently and as part of a team
ability to travel to other Cohera office locations by vehicle or airplane
advanced proficiency in Microsoft Office Suite
adaptable to CRM and other software such as Salesforce and Dayforce

Job Duties

Understand event cycles and support Event Managers in venue management, production coordination, transportation and staffing, vendor management, and site inspections
participate in turnover meetings to ensure accurate transfer of program details from Sales and Design to Event Management
assist in preparing materials for programs including manifests, scope of services, production schedules, invoices, menus and signage
support program logistics such as planning visits, transportation coordination, hospitality desk support, permitting, tour registrations, dine around reservations and vendor communication
maintain accurate documentation of program details including contracts, schedules, and vendor confirmations
may support Event Staff scheduling in some destinations
follow and adhere to the company’s processes and standards
assist with data entry in platforms like Salesforce, SharePoint, ECS, or similar systems
maintain organized electronic and physical program files
provide scheduling and administrative support to Event Managers and adhere to all timing and financial deadlines
assist with ordering program and office supplies
participate in the setup and breakdown of events as needed
assist with site inspections, walkthroughs, and client visits
serve as on-site support for events as needed, managing assigned responsibilities such as guest check-in, staff coordination, or vendor assistance
monitor timelines and troubleshoot as directed by team members
work weekends and evenings as needed
attend internal meetings and team briefings
communicate professionally with internal team members, clients, and vendors
participate in the discovery of new vendors and assist with vendor management including onboarding paperwork, annual renewals and payments
assist with field staff onboarding, scheduling, communication, payroll, training and uniform management if needed
participate and assist with FAMs and hotel partner team outings
conduct interviews with prospective Event Staff and Contracted Event Managers to assess qualifications and fit
collect completed Employment Applications and submit hiring requests to Human Resources
conduct I-9 document verification and enter information on the I-9 form
ensure clear images of identification documents are uploaded
submit and track E-Verify cases
confirm employment offers are fully executed
provide virtual or in-person technical assistance during onboarding
monitor onboarding progress
work as a productive team member with initiative, creativity, flexibility, honesty, integrity and client focus
work well in a fast-paced environment, willing to help others, work overtime when needed and deliver quality service
act independently and make decisions within time parameters
generate innovative ways to improve products and services
recognize challenges and create solutions
respond quickly to changes and be receptive to new ideas
act forthright and give and accept feedback constructively
recognize client expectations and do what it takes to fulfill them
perform additional duties as assigned