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Event Coordinator at Porsche Club of America Columbia, MD
Job Overview
Employment Type
Full-time
Compensation
Salary
Exact $72,000.00
Work Schedule
Weekend Shifts
Benefits
Health Insurance
Paid Time Off
Retirement Plan
Job Description
PCA, or the Porsche Club of America, is a vibrant and dynamic organization dedicated to Porsche owners across the United States. The club is renowned for its strong community built on a shared passion for Porsche vehicles and driving. With a membership base of 170,000 individuals spread across 149 regional chapters, PCA plays a pivotal role in connecting enthusiasts and providing comprehensive support to its members. The National Office staff work tirelessly behind the scenes to ensure smooth operations, enriching member experiences, and fostering a sense of camaraderie among Porsche owners. From processing memberships to orchestrating a wide range of... Show More
Job Requirements
- bachelor’s degree in event planning, communications, marketing or related field
- 5+ years of professional meeting registration experience
- experience managing registration for large-scale events
- strong organizational and time management skills
- excellent written and verbal communication
- proficiency in microsoft office suite and canva
- valid driver’s license and good driving record
- ability to work independently and collaboratively
- up-to-date knowledge of trends in the meetings industry
Job Qualifications
- bachelor's degree in event planning, communications, marketing or related field
- 5+ years of professional meeting registration experience association or nonprofit preferred
- experience managing registration for large-scale events with 200 to 4,000 attendees
- strong organizational and time management skills
- excellent written and verbal communication
- proficiency in microsoft office suite and canva
- valid driver’s license and good driving record
- ability to work independently and collaboratively
- up-to-date knowledge of trends in the meetings industry
Job Duties
- support planning and execution of national meetings, conferences, and special events
- coordinate event collateral such as welcome cards, programs, and name badges
- maintain sponsor and exhibitor deliverables and communications
- organize and support volunteer engagement and logistics
- update internal dashboards with event details and registration links
- perform data entry for event details and member information
- provide exceptional customer service via phone and email resolving inquiries and issues promptly
- assist with content creation for event materials
- support cross-functional teams and contribute to special projects as assigned
- manage online registration systems and processes for members, sponsors, and staff
- create, test, and automate attendee communications including confirmations, reminders, and surveys
- prepare and distribute attendee lists and registration data reports
- submit travel and purchase receipts with accurate budget categorization and documentation
- coordinate with Finance on payments, refunds, and reconciliation
- prepare registration training materials and FAQs for Member Services staff and provide ongoing support and guidance including walkthroughs for new systems or one-on-one assistance
- perform other duties as assigned by the Executive Director
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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