Event Coordinator

The Orange County Fair & Event Center is a renowned venue located in Costa Mesa, California, known for its vibrant array of year-round events including the annual OC Fair, concerts, expos, and community gatherings. As a multifaceted event center, it serves as a premier location for large civic events, theater performances, festivals, and recreational activities, contributing significantly to the cultural and social landscape of the region. The center is committed to excellence in customer service, safety, and operational efficiency, providing a unique and engaging environment for promoters, tenants, vendors, and attendees. Dedicated to maintaining first-class facility presentation, the venue continually invests in its infrastructure and service standards to ensure a memorable experience for every visitor. The Orange County Fair & Event Center operates under a dynamic team environment that values flexibility, professionalism, and high standards of work ethics.

The role of the Event Coordinator at the Orange County Fair & Event Center is a part-time position designed for individuals passionate about event planning and coordination within a demanding, fast-paced environment. Working approximately 2 to 3 days per week, with increased hours during peak event schedules, this role is crucial in orchestrating a seamless experience for all events hosted at the center, not exceeding 122 days of work annually. The Event Coordinator acts as a vital link between clients, staff, and operational departments to ensure every aspect of event planning is handled with precision and care. Responsibilities include coordinating year-round events, meeting with prospective promoters, facilitating venue tours, and developing comprehensive event contracts that specify costs, fees, and regulations. The coordinator is instrumental in managing communication and logistics, liaising with departments such as Maintenance, Event Operations, Parking, Guest Relations, and Technology.

They oversee the event-specific staffing needs, coordinate with the Master Concessionaire, manage the Food Truck Program on select nights, and represent the venue during event setup and teardown. A strong focus on safety, compliance with fire and security regulations, and readiness of the facility is necessary to uphold the center's standards. The coordinator must evaluate operational issues, respond promptly to emergencies, and generate detailed post-event reports analyzing financials and overall success. This role demands exceptional communication skills, customer service orientation, and the ability to manage multiple tasks effectively under pressure. Proficiency with Microsoft Office and event booking software is essential. The position also requires availability for all 23 days of the OC Fair and flexibility to work outside typical business hours due to the nature of events. With a pay rate of $23.25 per hour, the position offers an excellent opportunity to contribute to a landmark venue while developing a career in event management and operations.