Event Coordinator

Detroit, MI, USA|Remote, Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $25.00 - $30.00

Work Schedule

Standard Hours

Benefits

hybrid work schedule

Health Insurance

Paid Time Off

Professional Development

Retirement Plan

Employee assistance program

performance bonuses

Job Description

Stefanini Group is a renowned global IT consulting and outsourcing company with a steadfast presence across the Americas, Europe, Africa, and Asia. They deliver comprehensive digital consulting, systems integration, application development, and strategic staffing services tailored for Fortune 1000 enterprises spanning diverse sectors including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Recognized as a CMM Level 5 company, Stefanini is committed to delivering the highest standards of quality and performance in IT services worldwide. Their global footprint and commitment to excellence make them an employer of choice for talent looking to grow in the IT and business services landscapes.

The Event Coordinator position located in Detroit, Michigan, offers a dynamic hybrid work environment with four days onsite and one day remote, adjusted as per business needs. This role plays a key part in the seamless execution and day-to-day management of events at the company's conference center. The Event Coordinator is charged with overseeing various types of events including special corporate functions, bank meetings, and conferences with a focus on both administrative and logistical responsibilities.

This intermediate-level role involves moderate complexity and requires general supervision with occasional input from senior staff. The Event Coordinator operates without direct reports but serves as an essential support to Senior Event Producers. Responsibilities include managing communications such as responding to phone and email inquiries, coordinating event spaces via the Event Management System, and ensuring that client requests for room setup, audio-visual equipment, and catering are precisely met according to organizational standards.

The role also extends to logistical planning such as coordinating pre-event AV testing, creating event registration portals, tracking guest lists, supporting transportation arrangements, handling supply inventory, and managing daily room signage. Moreover, the Event Coordinator is expected to provide on-site support during events ensuring high client satisfaction and delivering an enhanced experience through hospitality and attention to detail.

This role demands strong interpersonal skills, the ability to handle multiple priorities in a fast-paced environment, strategic thought leadership, and a solid foundation in event planning and client services. The salary range for this position is $25.00 to $30.00 per hour, catering specifically to candidates eligible for W2 employment who are eager to grow their career in event coordination within a prestigious global IT services firm.

Job Requirements

Bachelor's degree in a related field preferred or commensurate specialized training
minimum 1 year work experience in hospitality, marketing or communications
intermediate knowledge of conference/event planning and client service experience
strategic thought leadership, organization, time management
strong written and oral communication skills
strong interpersonal skills with professionalism
demonstrated critical thinking and decision-making abilities
ability to work independently and in a team
understanding of budgetary and expense constraints
flexibility to work in fast-paced environment and manage multiple priorities
proficient in Microsoft Office Suite
intermediate knowledge of audio visual equipment setup and operation
W2 employment eligibility
ability to work hybrid with 4 days onsite and 1 day remote

Job Qualifications

Bachelor's degree in a related field preferred or commensurate specialized training
minimum 1 year of work experience in Hospitality, Marketing, or Communications
intermediate knowledge of conference/event planning and client service
strategic thought leadership, organization, and time management skills
strong written and oral communication skills
strong interpersonal skills with a high degree of professionalism
demonstrated critical thinking and decision-making abilities
ability to work independently and as part of a team
ability to understand department, Bank, and client budgetary and expense constraints
proficient PC skills including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
intermediate working knowledge of audio visual equipment setup, operation, and related systems

Job Duties

Manage day-to-day operations and activities on the conference center floor including special events, bank meetings, and conferences
support department and senior event producers by answering phones, checking shared email, handling inquiries, and checking availability in the Event Management System
distribute and respond to inquiries and track feedback comments
perform administrative duties including coordinating logistical reports, creating room signs, managing supply inventory, and ordering supplies
assist with logistical details for larger events and serve as backup liaison when needed
coordinate pre-event AV and system testing for client comfort and reliability
create event registration portals, monitor reports, and ensure entry and exit requirements compliance with Law Enforcement Unit
collect presentation materials and digital assets for distribution
ensure room setup, AV/technology, and catering meet guidelines
provide onsite event support to enhance customer experience
liaise with partner departments to resolve logistical issues
administer hotel and ground transportation contract processes including availability, rates, cutoff dates, and rooming lists
operate under general supervision, performing work of moderate complexity