Event Coordinator

Bellevue, WA, USA|Remote, Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Exact $28.85

Work Schedule

Standard Hours

Flexible

Weekend Shifts

Benefits

Remote opportunity

Collaborative team environment

Industry sponsored activities

health stipend

401K contributions

Paid Time Off

Job Description

Campfire Collective is a dynamic and innovative company specializing in crafting memorable corporate events that leave a lasting impact on clients, stakeholders, and attendees alike. Situated in the vibrant Greater Seattle area, Campfire Collective combines elements of creativity, logistics, and professional services to deliver high-quality experiences ranging from executive meetings and client receptions to large-scale parties and sales kick-offs. Their philosophy centers around not just throwing events, but creating meaningful memories and relationships through thoughtful planning and impeccable execution. They value collaboration, trust, and fun, fostering a team environment where each member feels empowered and motivated to contribute to the company's mission of turning visionary ideas into reality.

As an Event Coordinator at Campfire Collective, you will play a crucial role in supporting the planning and execution of a diverse range of corporate events. This full-time remote position (with the requirement to reside in the Greater Seattle area for local event support) demands a highly organized and proactive professional with 3-4 years of experience in event coordination within corporate or professional settings. Working Monday through Friday from 8 am to 5 pm with a one-hour lunch break, you will be responsible for managing multiple projects simultaneously, coordinating vendors and stakeholders, and ensuring seamless logistics from concept through completion. Your attention to detail, proactive problem-solving approach, and excellent communication skills will be instrumental in delivering events that align with Campfire’s standards and brand reputation.

In this role, about 25% of your time will be dedicated to executive administrative support tasks, providing vital operational assistance to the leadership team. You will serve as the backbone behind the scenes, keeping timelines, vendor relationships, and internal communications aligned and progressing smoothly. Additionally, you will contribute creatively by managing the company's social media presence with event-related content, helping to grow engagement and communicate the brand’s story through behind-the-scenes footage and post-event recaps.

Campfire Collective thrives on a culture of independence combined with close collaboration. The ideal candidate should be comfortable working autonomously while maintaining strong teamwork and a client-service mindset. They should possess a calm, solutions-oriented demeanor under pressure, and the flexibility to adapt to changing priorities with grace. This position offers a compensation rate of $28.85 per hour, along with a health stipend and 401k benefits after meeting eligibility criteria. Benefits also include paid time off, and various team-building activities such as retreats and offsite gatherings that reinforce the company's commitment to fostering a connected and enjoyable workplace.

If you are an experienced event coordinator eager to join a creative and driven team, who enjoys the challenge of managing complex logistics and delivering extraordinary corporate events, Campfire Collective offers an exciting opportunity to advance your career while making a meaningful impact on client experiences and company growth.

Job Requirements

3–4 years of event coordination experience
Bachelor’s degree or equivalent experience
Residency in the Greater Seattle area
Availability for occasional in-person event support and team meetups
Flexibility to work off hours and weekends as needed
Willingness to travel approximately 25% of the time
Strong organizational and multitasking skills
Proficiency in Google Workspace, Slack, Zoom
Excellent communication skills
Ability to work autonomously and collaboratively
Problem-solving ability under pressure
Dependability and attention to detail
Adaptability in fast-paced environments

Job Qualifications

3–4 years of experience coordinating corporate or professional events
Bachelor’s degree in marketing or the equivalent combination of education and work experience
Must be based in the Greater Seattle area and available for occasional in-person responsibilities and team retreats
Consistency of schedule with flexibility during events. Ability to travel or work off hours/weekends as needed
Desire and willingness to travel for events (~25% of the time)
Strong understanding of event logistics, timelines, and budgeting
Proficient in tools such as Google Workspace, Slack, Zoom and desire to learn project management platforms (e.g., Asana, Trello, or Monday.com)
Excellent written and verbal communication skills
Active listener and diplomatic
Ability to synthesize information and communicate succinctly
Ability to manage multiple priorities in a fast-paced environment
Highly self-motivated and comfortable working independently with minimal oversight
Proven ability to problem-solve in real time and stay calm under pressure
Highly resourceful - able to find creative solutions and get things done with limited direction
Dependable and consistent - follows through on details, timelines, and responsibilities
Flexible and adaptable in fast-paced, changing environments
Strong communication and interpersonal skills for working with vendors, teams, and stakeholders
Comfortable managing multiple priorities and shifting deadlines with grace
Self-starter with the ability to work independently and anticipate needs before they arise

Job Duties

Coordinate and execute logistics for a variety of corporate events such as corporate parties, ancillary events, sales kick offs, and executive meetings
Onsite support for events at a local Seattle area venue
Collaborate with internal teams and external vendors to ensure all event deliverables are met on time and within budget
Source and liaise with venues, caterers, A/V providers, and other suppliers
Manage a variety of planning documents including event timelines, production schedules, and task trackers
Assist with onsite event execution, including setup, vendor coordination, and attendee support
Contribute to post-event reporting, feedback collection, and lessons learned documentation
Ensure all event materials, branding, and communications are aligned with company standards
Collaborate closely with Campfire leadership to manage operational logistics and organization
Maintain and grow the company’s social media presence, creating event-related content including reels, behind-the-scenes footage, and post-event recaps
Develop and execute a light content calendar that reflects the company’s brand voice and supports event and community initiatives
Ability to rapidly pivot from one project to the next, work well under pressure and manage deadlines
Stay up to date with industry trends and best practices in corporate event planning
Assist with administrative tasks and special projects to support operations