Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Flexible
Benefits
Salaried position
Bonuses
Flexible work hours
dynamic work environment
Opportunity for growth
community engagement
Entrepreneurial experience
Job Description
Kona Ice of Madison and Travelin' Tom's Coffee of Central Madison are vibrant, community-focused mobile vendors specializing in creating memorable event experiences through their unique offerings. Kona Ice is renowned for delivering delicious shaved ice with a flavorful twist, and Travelin' Tom's Coffee brings quality coffee on the go to the South Central Wisconsin area. Both businesses are part of a growing franchise network that prides itself on excellent service, community engagement, and entrepreneurial spirit. As mobile vendors, their operations are dynamic and always on the move, allowing team members to interact with diverse groups of people and enjoy a lively, evolving work environment.
The Event Coordinator role is central to the success of these exciting ventures. This salaried position with attainable bonuses plays a pivotal role in managing event bookings, handling over 2,000 events annually for both Kona Ice of Madison and Travelin' Tom's Coffee, as well as supporting future business expansions. The role requires a detail-oriented individual who excels at communication and independent work. The Event Coordinator is responsible for answering emails, responding to phone inquiries, and utilizing advanced scheduling software such as Kona OS and Brayv.AI to manage contacts and streamline event booking processes seamlessly.
This role offers an exciting opportunity to contribute to community events, including school functions, youth sports, and corporate gatherings. Success in this position demands strong organizational skills, excellent written and verbal communication, and proficiency with technology. The Event Coordinator must be comfortable adapting to multiple software platforms and exhibit proactive behavior to initiate new business prospects actively. Working mostly during standard business hours with some flexibility during peak seasons, this role suits self-motivated individuals eager to thrive in a dynamic, entrepreneurial environment. Embracing the spirit of mobility and fun that defines Kona Ice, the Event Coordinator will be instrumental in connecting these popular brands with customers and communities throughout South Central Wisconsin, making every event a seamless and enjoyable success.
The Event Coordinator role is central to the success of these exciting ventures. This salaried position with attainable bonuses plays a pivotal role in managing event bookings, handling over 2,000 events annually for both Kona Ice of Madison and Travelin' Tom's Coffee, as well as supporting future business expansions. The role requires a detail-oriented individual who excels at communication and independent work. The Event Coordinator is responsible for answering emails, responding to phone inquiries, and utilizing advanced scheduling software such as Kona OS and Brayv.AI to manage contacts and streamline event booking processes seamlessly.
This role offers an exciting opportunity to contribute to community events, including school functions, youth sports, and corporate gatherings. Success in this position demands strong organizational skills, excellent written and verbal communication, and proficiency with technology. The Event Coordinator must be comfortable adapting to multiple software platforms and exhibit proactive behavior to initiate new business prospects actively. Working mostly during standard business hours with some flexibility during peak seasons, this role suits self-motivated individuals eager to thrive in a dynamic, entrepreneurial environment. Embracing the spirit of mobility and fun that defines Kona Ice, the Event Coordinator will be instrumental in connecting these popular brands with customers and communities throughout South Central Wisconsin, making every event a seamless and enjoyable success.
Job Requirements
- available during standard business hours with flexibility during peak season
- strong attention to detail for accurate data entry
- excellent written and verbal communication skills
- comfortable with technology and quick learner
- proactive and reliable
- ability to work independently
- capable of initiating new business through prospecting
Job Qualifications
- strong attention to detail
- excellent written and verbal communication skills
- proficiency with technology and software platforms
- professional phone and email etiquette
- ability to work independently
- proactive and reliable
- experience in customer service or event coordination preferred
Job Duties
- booking over 2,000 events per year
- answering emails and phone calls to facilitate event information
- managing scheduling and contacts using Kona OS
- utilizing Brayv.AI for scheduling and communications
- initiating new business through prospecting events
- maintaining excellent communication with customers
- working independently to ensure event coordination
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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