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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $55,000.00 - $60,000.00
Work Schedule
Flexible
Benefits
401K contribution
Health Insurance
Dental Insurance
Paid Time Off
bonus eligibility
hybrid work model
Work from anywhere week
Job Description
HOPSCOTCH is a leading international communications group originally founded in France and known for its entrepreneurial spirit and diverse talents. With a strong global presence, HOPSCOTCH operates 40 offices across five continents, employing over 1,200 professionals dedicated to providing a full range of communication services. These services include influence, events, public relations, brand activations, digital marketing, internal communications, public affairs, and shopper marketing, among others. Particularly active in the U.S. and Canadian markets since 1961, HOPSCOTCH has successfully supported both local and global brands in orchestrating integrated campaigns that speak authentically to the cultural nuances of American markets.
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Job Requirements
- Bachelor's degree or equivalent experience
- 1-2 years of relevant event coordination experience
- strong organizational and multitasking skills
- excellent interpersonal and communication skills
- ability to travel approximately 30-40 percent of the time
- proficiency in Canva or similar design tools
- knowledge of budget management and vendor negotiation
- ability to work in a hybrid model with mandatory office days
- ability to handle stressful situations and solve problems quickly
- willingness to collaborate across teams
- fluency in English required, French is a plus
Job Qualifications
- 1-2 years of experience in the events industry
- excellent face-to-face communication skills
- strong passion for events
- highly organized and efficient with strong time management skills
- ability to think strategically and solve problems effectively on-site
- collaborative and willing to perform a variety of event tasks
- decisive and organized approach
- interest in being part of a newly created events division
- good knowledge of the US market and communication industry trends
- negotiation skills with vendors and clients
- budget optimization capabilities
- strong written communication skills
- ability to build and nurture professional networks and external relationships
- knowledge of the food and beverage industry preferred
- bilingual in English and French preferred
Job Duties
- Assist in the end-to-end planning and execution of client and internal events
- coordinate logistics including venue booking, catering, AV setup, transportation, permits, and materials
- maintain and update event timelines, budgets, floorplans, and run of show development
- liaise with suppliers and vendors to confirm availability, negotiate pricing, and monitor delivery timelines
- prepare event materials such as signage, handouts, and swag
- packing event material, POS pre and post event
- liaise with warehouse and shipping suppliers for logistics and delivery tracking
- travel approximately 30-40 percent of the time onsite to events across the US
- support on-site event operations including setup, troubleshooting, coordination, and teardown
- assist with internal reporting, post-event analysis, and data entry such as feedback surveys and attendance metrics
- collaborate with cross-functional teams to ensure alignment
- manage invoice process, budget tracking, and reconciliation
- design small event materials using Canva
- support designers with briefs and updates
- maintain progress decks including venue info and floor plans
- handle product sourcing, scanning, inventory lists, and purchase tracking
- provide general administrative support to the Events team
- own the full cycle of select event projects ensuring adherence to agency processes and policies
- manage budgets clearly and effectively
- provide creative problem solving and proper escalation
- act as main point of contact for vendors with professionalism and leadership
- perform client-facing roles on small event projects
- deliver timely and detailed post-project reporting
- conduct venue and external event calendar research
- update agency promotion materials by uploading photos and videos
- organize supplier database and freelance resources
- support case study development
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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