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Job Overview
Employment Type
Full-time
Compensation
Hourly
Exact $65.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
employee wellness program
Flexible spending account
Job Description
Our company is a dynamic organization located in East Hanover, NJ, dedicated to delivering exceptional event experiences that align with our clients' strategic objectives. We specialize in orchestrating a range of events, including internal meetings, leadership sessions, special events, and other high-visibility engagements, ensuring each occasion runs seamlessly and professionally. As a full-time and direct hire position, we offer an attractive salary range of $65,000 to $85,000, negotiable based on experience, highlighting our commitment to attracting top talent in the event management industry.
We are currently seeking an Event Operations Coordinator to join our team who will play a... Show More
We are currently seeking an Event Operations Coordinator to join our team who will play a... Show More
Job Requirements
- Bachelor's degree or equivalent experience in event management or related field
- Minimum of 3 years of experience in event coordination or operations
- Proficiency in Microsoft Outlook SharePoint and ServiceNow
- Exceptional communication and interpersonal skills
- Ability to manage multiple projects and deadlines
- Strong organizational and multitasking abilities
- Flexibility to work onsite in East Hanover NJ
- Ability to work collaboratively with cross-functional teams
- Detail-oriented with a commitment to delivering high-quality client experiences
Job Qualifications
- Strong communication and organizational skills with a high level of professionalism and client service
- Excellent attention to detail and ability to manage multiple priorities with accuracy and consistency
- Comfortable communicating and coordinating with senior leaders and executive-level stakeholders
- Experience supporting onsite meetings events hospitality operations workplace services or similar corporate event environments
- Strong knowledge of Outlook SharePoint and ServiceNow
- Experience managing multiple Outlook calendars and shared mailboxes
- Ability to coordinate across multiple departments support teams and vendors
- Strong problem-solving skills with the ability to troubleshoot and adapt quickly in a fast-paced environment
- Experience maintaining documentation trackers and reporting with a strong focus on follow-through
Job Duties
- Serve as a primary point of contact for clients for onsite meetings and events ensuring a responsive polished and high-quality experience from planning through completion
- Communicate clearly and consistently with clients internal stakeholders senior leaders and support teams to confirm event goals requirements timelines and expectations
- Provide day-to-day coordination troubleshooting and follow-up to ensure meetings and events are executed as planned
- Support end users responsible for self-service meetings by providing guidance on process logistics and available services
- Coordinate all operational aspects of onsite meetings and events including room bookings catering facilities support security campus travel transportation AV webcast virtual support and production needs including managing crew schedule assignments
- Manage multiple event components and sub-services to ensure all services are delivered according to client requirements and timelines
- Track project milestones timelines and priorities for meetings and events with time-sensitive deliverables
- Participate in production review meetings and global coordination calls to ensure accurate communication readiness and alignment across teams
- Maintain event records project documentation and planning materials in ServiceNow Outlook and SharePoint
- Submit enter and track event details in the appropriate systems request forms and internal trackers according to process requirements
- Provide backup support for room booking team coverage and related coordination when needed
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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