Event Assistant

The National Association of Corporate Directors (NACD) is a leading organization dedicated to supporting and advancing the practice of corporate governance. As the premier voice for boards of directors, NACD offers education programs, networking opportunities, and access to industry insights that help directors enhance their effectiveness and navigate complex governance challenges. NACD hosts numerous in-person and virtual events throughout the year, serving as a vital platform for board members and governance professionals to connect, learn, and share best practices in an engaging and professional setting.

The Meeting Assistant role is a key position within NACD's Event Operations team, responsible for supporting the planning and execution of NACD's premier in-person and virtual programs. This role provides comprehensive logistical and operational assistance to ensure seamless, professional, and high-impact experiences for all meeting attendees. The Meeting Assistant collaborates closely with internal teams, external vendors, and event partners to coordinate event logistics from the initial planning stages through post-event evaluation. Key responsibilities include managing audio visual production, food and beverage coordination, housing management, transportation logistics, staffing, safety and security measures, and shipping coordination for assigned events. This position plays a crucial role in maintaining efficiency and high standards in event delivery, contributing to NACD's reputation for excellence in corporate governance education.

The role demands a proactive and detail-oriented individual who thrives in a fast-paced, deadline-driven environment. The Meeting Assistant is involved in kickoff meetings with internal stakeholders to review event details and operational timelines, ensuring all logistical components are aligned with project plans. This includes coordinating room setups, audiovisual requirements, and managing hotel room blocks for staff and VIP attendees. Additionally, the role supports expense tracking, invoice reconciliation, and contributes to post-event evaluations to identify process improvements and update Standard Operating Procedures (SOPs).

This position requires strong communication, interpersonal, organizational, and multitasking skills, combined with a positive attitude and a team-oriented mindset. The ability to stand and walk for extended periods during events, as well as lift between 20 and 50 pounds regularly, is necessary to meet the physical demands of the job. Proficiency in Microsoft Office Suite, especially Word, Excel, and PowerPoint, is also essential. The Meeting Assistant ensures a positive, seamless, and memorable experience for all event attendees, supporting NACD's mission to empower corporate directors through outstanding educational programs and events.