Estate Manager

Mahler Private Staffing is a distinguished agency specializing in connecting America’s leading families with highly experienced private domestic staffing professionals. With a commitment to personalized service, Mahler Private Staffing ensures that each placement is a perfect match by understanding the unique needs and preferences of both clients and candidates. They facilitate long-term, successful employment relationships by meticulously vetting and selecting professionals who demonstrate exceptional skills, professionalism, and a dedication to privacy and excellence. This approach underscores their reputation as a trusted partner for elite households and family offices seeking the highest caliber of talent.

The Senior Estate Manager role, based in Indianapolis, Indiana, offers a remarkable career opportunity for a seasoned estate management professional. This position involves overseeing three lakefront residences, which are conveniently located near one another, and requires a comprehensive skill set that extends beyond standard property maintenance. The ideal candidate embodies a blend of hospitality expertise and private service proficiency, ensuring the principal and their family enjoy a seamless and luxurious residential experience. With a salary ranging from $150,000 to $180,000 annually, complemented by a robust benefits package, this full-time role demands both leadership acumen and operational excellence.

The Senior Estate Manager will be the cornerstone of household management, responsible for leading all aspects of estate operations with an emphasis on impeccable service delivery and attention to detail. This includes managing household staff, coordinating with vendors and contractors, overseeing property maintenance and capital projects, and maintaining readiness for the principal and family at all times. The position calls for a professional with the poise and service instincts of a butler-trained expert combined with the management skills necessary to handle complex residential systems and multiple properties. The manager will conduct regular operational meetings, maintain comprehensive household documentation and dashboards, and anticipate the family’s needs to provide proactive, personalized service.

This role requires an experienced professional with at least seven years in estate or luxury residential property management, proven leadership in managing staff and vendors, and a robust background in construction and project management. Expertise in residential mechanical, HVAC, lighting, security, and home technology systems is vital, as is a strong command of budgeting, administration, and reporting. The Senior Estate Manager must demonstrate excellent organizational skills, calm composure, discretion, and the flexibility to support seasonal residence schedules. The role includes being on-call and providing support during weekends or seasonal periods as needed.

Compensation includes not only a competitive salary but also an excellent benefits package featuring health insurance, 401(k), relocation assistance with temporary housing, and potential sign-on and performance incentives. Additional housing options may be discussed, reflecting the employer’s commitment to accommodating top-tier talent. Candidates are welcomed to apply through Mahler Private Staffing, who manage the selection process with confidentiality and professionalism, ensuring a respectful and thorough hiring experience. This opportunity is ideal for a dedicated, highly skilled professional seeking to join a prestigious family with expansive residential holdings and a strong emphasis on exceptional hospitality and operational standards.