Entertainment Planner

Las Vegas, NV, USA|

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $70,000.00 - $85,000.00

Work Schedule

Standard Hours

Benefits

Paid Time Off

Holidays

401(k) with Company Match

Medical Coverage

dental coverage

vision coverage

flexible spending accounts

Health savings account

Team bonding events

Wellness classes

Job Description

DCi, a global leader in corporate event planning, specializes in designing and delivering impactful brand-driven experiences across various scales and styles. From intimate local gatherings to large global events, DCi's mission is to turn innovative ideas into memorable experiences that elevate brands and resonate with audiences. Known for its innovative approach, a collaborative and supportive team environment, and a unique dog-friendly office culture, DCi fosters creativity, professional growth, and a positive workplace atmosphere. As a company, DCi prides itself on staying ahead of trends and maintaining competitive offerings that set it apart in the dynamic event planning industry.

The role of Entertainment Planner at DCi is an exciting opportunity for creative professionals interested in the intersection of event management and entertainment curation. This position supports the Entertainment Manager and the Design & Development team in maintaining and enhancing the entertainment offerings that are essential to the company's success. The Entertainment Planner will be responsible for managing DCi's entertainment tariff system—a comprehensive database that includes pricing, vendor information, and proposal content. This role plays a pivotal part in ensuring that DCi's entertainment options are thoroughly vetted, competitively priced, and on the cutting edge of industry trends.

Responsibilities extend beyond database management to include proposal development support, vendor relationship management, and providing assistance during large-scale entertainment programs. The Entertainment Planner will negotiate vendor pricing, update internal systems, track contracting and scheduling details, and assist in the execution of entertainment proposals. This position demands exceptional organizational skills, creativity, strong communication, and an ability to multitask in a fast-paced environment.

DCi offers a dynamic environment where employees are encouraged to innovate and collaborate, supported by approachable leadership and a culture that values professional development and personal well-being. The company provides a competitive salary, a full range of benefits including medical, dental, and vision coverage, paid time off, and opportunities to engage in team bonding and wellness activities. If you are passionate about entertainment, enjoy working in a collaborative team setting, and thrive on managing complex projects, this entertainment planner position at DCi represents a promising career path in the corporate event industry.

Job Requirements

Bachelor’s degree or 3+ years equivalent experience in related field
Excellent oral/written communication skills
Strong knowledge of entertainment vendors, pricing structures, and production requirements
Exceptional organizational skills and attention to detail
Creativity and strong written communication and proposal formatting skills
Extremely detail-oriented, with ability to manage multiple tasks and projects simultaneously
Basic computer skills including proficiency in internet, Microsoft Office, Excel and Access
Ability to maintain a professional demeanor in all situations
Enthusiastic, hard worker, team player

Job Qualifications

Bachelor’s degree or equivalent experience in related field
Excellent oral and written communication skills
Strong knowledge of entertainment vendors, pricing structures, and production requirements
Exceptional organizational skills and attention to detail
Creativity and strong written communication skills including proposal formatting
Ability to manage multiple tasks and projects simultaneously
Proficiency in internet, Microsoft Office, Excel and Access
Ability to maintain a professional demeanor in all situations
Enthusiastic, hardworking team player

Job Duties

Work in collaboration with product development manager and entertainment manager to create, develop, update, manage and consistently improve the entertainment tariff system
Maintain entertainment tariff files including visual proposals, budget summaries and internal pricing sheets to ensure all departments have access to current details and pricing
Develop new proposal content and pricing for entertainment tariff files and save new items developed by the design and development team in appropriate tariff files
Manage the entertainment email account including entering new vendors in dynamics, distributing to appropriate team members for vetting and assisting with development
Maintain partnerships and relationships with existing supplier partners and actively seek out new vendors for creative, cutting-edge products
Obtain information and negotiate entertainment costing for DCi destinations nationwide
Collaborate with entertainment manager and product development manager regarding vendor negotiations to ensure best discounts and rates
Update DCi systems and maintain vendor accounts in dynamics with contact and pricing details
Attend all design and development meetings and proactively share strategy information
Create and manage video links for entertainment offerings
Serve as resource to design and development team on top vendors and recommended musical and interactive proposal elements
Support entertainment manager and design and development team with large-scale or complex entertainment proposals
Complete entertainment proposals assigned by manager or design and development team including research, vendor outreach, pricing and visual proposal content
Create vendor holds and track correspondence
Join production calls as needed and provide backup to entertainment manager correspondence
Manage talent rider folders including vendor communication and documentation
Prepare and maintain entertainment timelines, production and payment schedules
Track calendars and reminders for talent payments and deadlines
Assist entertainment manager with fulfilling rider requirements coordinating with account managers and facilitators
Support printing and on-site needs including timelines and contract copies
Assist with final invoice reconciliation related to entertainment and talent
Provide limited on-site support to entertainment manager during peak workload periods or complex programs
Support entertainment manager with submitting expenses in a timely manner
Provide paid time off coverage for entertainment manager as needed
Attend industry events as needed to further education and knowledge