Director of Event Planning

Worcester, MA, USA|Onsite

Job Overview

Employment Type

Full-time

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Employee assistance program

flexible spending accounts

Job Description

Responsive Classroom is a renowned educational organization dedicated to providing innovative training and professional development programs to educators and school communities. Located in Turners Falls, MA, this organization specializes in promoting positive school culture and effective classroom management through its unique Responsive Classroom approach. The company prides itself on offering in-depth and engaging training opportunities designed to enhance teaching strategies, support student engagement, and ultimately improve educational outcomes across diverse school settings. Responsive Classroom’s commitment to excellence is reflected in its meticulous planning and execution of professional development events known as Advertised Institutes, which draw educators from various regions to participate in hands-on, practical learning experiences.

The role of Director of Advertised Institutes is a pivotal position within Responsive Classroom, primarily responsible for the strategic planning, coordination, and successful delivery of all Advertised Institutes. This full-time, on-site role in Turners Falls, MA, reports directly to the CEO and serves as a liaison between leadership, customers, venues, and various internal teams. The Director ensures that each institute is expertly organized to achieve its goals and meet business objectives, overseeing comprehensive event planning from conception to completion. A key aspect of this role involves analyzing the outcomes of each institute season to identify success factors and areas for improvement, presenting these insights in a clear, data-driven format that informs resource allocation and future planning.

This position demands an organized, detail-oriented professional with exceptional planning and project management skills. The Director will be tasked with developing and maintaining an 18-month events calendar aligned with the organization’s strategic growth plan, carefully selecting city, state, and venue locations that best support Responsive Classroom’s educational mission. The Director also plays a crucial role in fostering positive customer relations, ensuring a smooth experience for all participants—from the initial registration through to course completion. Responsibilities include venue selection and management, vendor coordination for catering and technology needs, budget oversight, and logistics management to guarantee seamless execution. By collaborating closely with leadership and cross-functional teams, the Director ensures each Advertised Institute provides a friction-free, high-quality experience that upholds Responsive Classroom’s reputation for excellence in educator training.

In summary, the Director of Advertised Institutes at Responsive Classroom is a cornerstone leadership role that combines strategic planning, event management, customer service, and data analysis to drive successful educational institute offerings. This role offers an exciting opportunity to influence positive outcomes in educator development by meticulously planning impactful events and continuously improving their delivery based on detailed performance analysis. It is suited for a dynamic professional who thrives in a vibrant, mission-driven environment with a passion for education and organizational excellence.

Job Requirements

Bachelor's degree or equivalent experience
Minimum of 5 years experience in event planning or project management
Experience managing multiple projects and timelines
Strong analytical skills for data management and reporting
Exceptional organizational skills and attention to detail
Ability to manage budgets and vendor relationships
Strong communication skills
Must be able to work on-site in Turners Falls, MA
Ability to work full-time
Proficiency in technology relevant to event management

Job Qualifications

Bachelor's degree in event management, education administration, business administration or related field preferred
Proven experience in event planning and project management
Strong organizational and multitasking skills
Excellent communication and interpersonal skills
Ability to analyze data and present findings effectively
Experience working with educational programs or nonprofit organizations is a plus
Proficiency with project management and data reporting tools
Demonstrated ability to work collaboratively with diverse teams

Job Duties

Adhere to the established timelines for planning Responsive Classroom Advertised Institutes
Collect, manage and report on data to inform the Advertised Institute Location Plan
Research draft recommendations for Advertised Institutes locations to city, state and venue options as required
Finalize the Advertised Institutes calendar for dissemination and update regularly
Provide regular and periodic reports on the progress of event planning
Follow and update a detailed work plan and schedule for annual advertised institute planning
Monitor the progress of each phase and adjust schedules to ensure on-time completion
Maintain communication schedules to update staff and resolve planning issues
Evaluate project outcomes and implement continuous improvements
Oversee and direct booking of host-sites and event venues
Communicate professionally with school host-sites and venue personnel
Specify venue requirements to meet institute needs
Manage relationships with host-sites and venues
Maintain and update database of current and potential sites
Oversee completion of agreements and conduct venue evaluations
Organize venue files and update standard operating procedures
Manage catering and vendor services
Ensure technology availability and manage logistical services
Liaise with school host-sites, venue representatives and staff for event coordination
Manage event expenses to budget
Oversee customer relations and provide solutions to meet customer needs