Corporate Event Planner

Minneapolis, MN, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $65,000.00 - $75,000.00

Work Schedule

Flexible

Benefits

Health Insurance

Retirement Plan

Paid Time Off

Professional Development

Employee Discounts

Flexible spending account

wellness programs

Job Description

The hiring company is a leading organization known for its dedication to excellence in customer experience and training facilitation. This company operates a specialized Customer Experience Center, which serves as a pivotal hub for hosting immersive training sessions, customer events, plant tours, and local visitor entertainment programs. The enterprise is deeply focused on delivering top-tier service quality and ensuring that every visit or event is executed flawlessly to meet and exceed visitor expectations. This culture of quality and professionalism permeates every aspect of the company, making it a preferred destination for client engagement and educational activities.

This role as the Customer Events Coordinator is a vital position within the company, tasked with the comprehensive planning, coordination, and execution of all activities associated with the Customer Experience Center. The coordinator is entrusted with ensuring seamless logistics management, effective communication with stakeholders, and delivering an exceptional hospitality experience to every visitor. This includes the responsibility to maintain the facility in a visitor-ready state at all times, overseeing cleanliness, supplies, AV and IT functionality, and compliance with safety standards.

In addition to managing physical events, this position carries the important responsibility of supporting virtual training initiatives by handling webinar platforms like GoToWebinar. While content creation is outside the scope of this role, the coordinator quickly becomes adept at managing technical aspects, hosting sessions, and ensuring professional and engaging virtual event experiences. The role demands a high degree of multitasking and organizational skills, as it bridges in-person and online event management, budget tracking, vendor coordination, and cross-departmental collaboration.

The Customer Events Coordinator works closely with various internal teams including training managers, sales leadership, operations, and plant managers to design tailored visit agendas and optimize virtual training efforts. The role also requires a flexibility mindset, being prepared for occasional events or webinars outside of regular business hours. Overall, this position offers a dynamic environment that balances customer service, technical aptitude, and operational excellence.

Candidates can expect to apply their event planning experience and vendor management skills in a role that is critical to the smooth functioning of the company’s customer-facing educational programs. Through effective communication, meticulous attention to detail, and a proactive approach to problem-solving, the Customer Events Coordinator plays a strategic part in enhancing customer satisfaction and operational effectiveness. This opportunity is ideal for professionals passionate about event coordination who thrive in collaborative, fast-paced settings and enjoy diverse responsibilities that span both physical and virtual event landscapes.

Job Requirements

5+ years of event planning and facility management experience
2+ years of vendor management and budgeting experience
strong organizational and multitasking skills
excellent communication and customer-service orientation
attention to detail for scheduling, logistics, and reporting
ability to navigate problem solving effectively and calmly

Job Qualifications

At least 5 years of event planning and facility management experience
minimum 2 years of vendor management and budgeting experience
strong organizational and multitasking skills
excellent communication skills and customer service orientation
attention to detail in scheduling, logistics, and reporting
ability to navigate problem solving effectively and calmly
proficiency in webinar platforms such as GoToWebinar is preferred
experience working collaboratively with cross-functional teams

Job Duties

Plan and schedule training classes, workshops, and plant tours
manage attendee registration and communications including invitations, confirmations, and reminders
coordinate with internal teams and external vendors for lodging, catering, transportation, and AV needs
oversee room setup, AV readiness, and materials for training
ensure timely setup, tear-down, and cleaning of event spaces
maintain facility readiness including cleanliness, supplies, restocking, AV/IT functionality, and safety compliance
serve as the main point of contact for visitors, ensuring a welcoming and professional experience
develop customized itineraries for guests and monitor satisfaction for continuous improvement
schedule and manage webinars including registration and attendee communications
act as technical host during webinars managing audio/video, screen sharing, and troubleshooting issues
become proficient in GoToWebinar or similar platforms and apply best practices for virtual events
track attendance and engagement metrics and report insights for improvement
maintain enrollment and attendance records for both in-person and virtual events
track budgets for events and webinars, manage invoices and expense reconciliation
collaborate with training managers, sales leadership, operations, and plant managers to design visit agendas and support virtual training needs
be available for occasional non-standard hours for events or webinars