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Job Overview
Employment Type
Hourly
Compensation
Hourly
Exact $20.00
Work Schedule
Standard Hours
Flexible
Benefits
flexible scheduling
remote work options
Competitive hourly pay
Mission-driven work environment
Collaborative team culture
Opportunity to develop event planning skills
Paid bi-weekly
Job Description
Collaborative for Children is a Houston-based non-profit organization dedicated to championing young futures through early childhood education. Focused on creating an ecosystem of the highest quality child care in communities that need it most, Collaborative for Children aims to prepare more young children to enter kindergarten curious, confident, and ready to learn. The organization's work is critical to shaping every milestone that follows a child's earliest years, including school success, workforce readiness, and economic opportunity, ensuring that Houston gains a stronger and better-skilled future labor force. Collaborative for Children fosters an inclusive and mission-driven workplace culture that is family-friendly, collaborative,... Show More
Job Requirements
- Community outreach coordinator with event planning experience or rising college senior on a 3 or 4-year degree track or graduate student in event management, hospitality, or non-profit leadership
- Prior experience coordinating small and large events preferably for non-profit, faith-based, or community organizations
- High level organization and time-management skills
- Ability to manage multiple competing deadlines
- Strong communication skills and professionalism
- Ability to work remotely and collaboratively in a hybrid environment
- Experience with CRM platforms like Raiser’s Edge preferred
- Intermediate proficiency with Microsoft Office
- Experience with email and communications software
- Ability to use digital platforms such as Teams and Zoom
- Use of generative AI tools beneficial
- Reliable personal transportation with valid Texas Driver’s License and current vehicle insurance
- Ability to attend occasional in-person meetings and events in Greater Houston
- Availability for 20-30 hours per week with flexible scheduling including occasional evenings.
Job Qualifications
- Community outreach coordinator with event planning experience or rising college senior on a 3 or 4-year degree track or graduate student in event management, hospitality, or non-profit leadership
- Demonstrated experience coordinating small and large special events
- Experience with vendor coordination, budgeting, and event logistics
- High level organization, time-management, communication skills, and professionalism
- Ability to manage multiple projects and competing deadlines with attention to detail
- Personal polish and engaging interpersonal skills comfortable working with executives, stakeholders, and community partners
- Ability to work primarily remotely, independently, and collaboratively in a hybrid team environment
- Prior experience using a CRM such as Raiser’s Edge beneficial
- Intermediate proficiency in Microsoft Office software
- Experience with email, communications, and scheduling software such as Outlook
- Experience with digital platforms such as Teams and Zoom desired
- Demonstrated use of generative AI tools very beneficial
- Must have reliable personal transportation and a valid Texas Driver’s License and current vehicle insurance coverage.
Job Duties
- Lead planning and execution of all event logistics for the Annual Luncheon including pre-event preparation, day-of coordination, and post-event follow-up
- Provide support for additional special events such as donor gatherings, program celebrations, community-facing events, and Board-related functions
- Conduct research and/or input regarding event venue selection, AV and technical set-up, room layouts, catering arrangements, décor, and equipment rentals
- Develop and maintain production schedules, run-of-show documents, staffing plans, and event timelines
- Coordinate with Volunteer Coordinator to staff events ensuring compliance with venue policies, accessibility standards, and safety protocols
- Create, track, and manage detailed event budgets ensuring expenditures align with organizational procurement expectations
- Solicit, review, and compare vendor bids and negotiate pricing when appropriate
- Prepare reconciliations for event expenses and support post-event financial reporting
- Coordinate with Programs team to ensure mission-aligned event themes and interactive experiences
- Engage Marcomms related to promotional timelines, event branding, scripts, talking points, and day-of media activities
- Partner with Emergent Technology team on digital platforms such as registration systems, AV, and interactive event technology
- Communicate consistently with internal and external stakeholders to ensure clarity, alignment, and timely flow of event-related information
- Coordinate with Senior Executive Assistant to support guest-list management and seating arrangements, sponsorship tracking, donor and attendee engagement, registration and check-in processes, and post-event reporting and stewardship activities
- Maintain accurate event records and coordinate with Development Manager regarding updating donor records in Raiser’s Edge
- Collaborate with Marcoms Director and Senior Executive Assistant with proofreading event materials such as invitations, programs, signage, and digital content
- Support social media and email promotion efforts aligned with organizational brand guidelines
- Co-host post-event debrief sessions with internal and external partners within one week following the Annual Luncheon and other relevant special events.
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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