Contract Event Planner – 2027 Zebra Run for Rare Disease
Job Overview
Employment Type
Consulting
Part-time
Compensation
Salary
Exact $5,000.00
Work Schedule
Standard Hours
Benefits
flexible schedule
Work from home
Competitive flat fee
Community impact
Professional networking
Skill development
Local event experience
Job Description
The United MSD Foundation is a nonprofit organization dedicated to raising awareness and funds for Mucopolysaccharidosis (MPS) and related rare diseases. Their mission centers on supporting affected individuals and families by promoting research, education, and community engagement. Established as a trusted advocate in the rare disease community, the foundation organizes various events and campaigns to foster collaboration among researchers, healthcare professionals, patients, and supporters. Among its signature initiatives is the Zebra Run for Rare Disease, a community-based fundraising event that highlights the unique challenges faced by those impacted by rare conditions, while also raising vital funds to support foundation programs and research efforts. The foundation prides itself on its community-focused approach and commitment to making a meaningful impact through strategic outreach and engagement.
The Contract Event Planner position for the 2027 Zebra Run represents a critical role within the United MSD Foundation. This is a part-time, project-based independent contractor opportunity running from August 1, 2026, through March 31, 2027, offering a flat fee of $5,000 paid in four installments. This remote work-from-home role requires residency in the Ocean Springs/Biloxi region to support local meetings and full on-site involvement during the event weekend on March 13, 2027.
The ideal candidate will be an experienced event planner with a high level of energy and strong organizational skills. They will lead every aspect of the Zebra Run event from inception through execution, working closely with the Executive Director to ensure seamless project management and successful event delivery. Responsibilities include overseeing event logistics such as permits, vendor contracts, equipment rentals, and race day operations. The planner also manages volunteer committees, sponsors, and marketing collaborations while ensuring all components align with the foundation's goals and community standards.
Key aspects of the role also involve proactive communication and stakeholder management, serving as the main liaison for participants, volunteers, vendors, and sponsors. The planner must excel at managing multiple tasks and timelines, maintaining detailed records and event tracking systems, and fostering positive relationships across community partners. Additionally, the coordinator will play a vital role in promoting the race within local media outlets and through the foundation's marketing channels to maximize engagement and fundraising success.
In summary, the Contract Event Planner will be a driving force behind the Zebra Run, utilizing proven event planning skills and community leadership to elevate the profile and impact of this important rare disease fundraiser. This position offers a unique chance to contribute to a meaningful cause while demonstrating project management, fundraising, and community engagement expertise in a dynamic, part-time capacity.
The Contract Event Planner position for the 2027 Zebra Run represents a critical role within the United MSD Foundation. This is a part-time, project-based independent contractor opportunity running from August 1, 2026, through March 31, 2027, offering a flat fee of $5,000 paid in four installments. This remote work-from-home role requires residency in the Ocean Springs/Biloxi region to support local meetings and full on-site involvement during the event weekend on March 13, 2027.
The ideal candidate will be an experienced event planner with a high level of energy and strong organizational skills. They will lead every aspect of the Zebra Run event from inception through execution, working closely with the Executive Director to ensure seamless project management and successful event delivery. Responsibilities include overseeing event logistics such as permits, vendor contracts, equipment rentals, and race day operations. The planner also manages volunteer committees, sponsors, and marketing collaborations while ensuring all components align with the foundation's goals and community standards.
Key aspects of the role also involve proactive communication and stakeholder management, serving as the main liaison for participants, volunteers, vendors, and sponsors. The planner must excel at managing multiple tasks and timelines, maintaining detailed records and event tracking systems, and fostering positive relationships across community partners. Additionally, the coordinator will play a vital role in promoting the race within local media outlets and through the foundation's marketing channels to maximize engagement and fundraising success.
In summary, the Contract Event Planner will be a driving force behind the Zebra Run, utilizing proven event planning skills and community leadership to elevate the profile and impact of this important rare disease fundraiser. This position offers a unique chance to contribute to a meaningful cause while demonstrating project management, fundraising, and community engagement expertise in a dynamic, part-time capacity.
Job Requirements
- Must reside in Ocean Springs Biloxi region
- availability for meetings and full on-site event participation
- experience in event planning or race coordination
- strong communication and leadership skills
- ability to work independently and manage multiple deadlines
- skilled in stakeholder engagement and volunteer management
Job Qualifications
- Experience in event planning management or race coordination nonprofit walk run experience is a major plus
- strong sales or fundraising skills with comfort in cold-calling or meeting potential sponsors
- exceptional leadership and interpersonal skills with ability to manage volunteers
- highly organized self-starter with ability to manage multiple tasks timelines and budgets
- excellent verbal and written communication skills
- must be local to the Ocean Springs Biloxi region for meetings and on-site event availability
Job Duties
- Monitor and manage the Zebra Run email inbox responding to inquiries from participants volunteers and partners
- maintain the event timeline updating milestones and tracking deadlines
- draft committee meeting agendas distribute meeting notes and update relevant spreadsheets including sponsor trackers and event statistics
- serve as the main point of contact for all event logistics and act as on-site director on race day
- manage permits route logistics vendor contracts timing company equipment rentals and event signage
- oversee event setup teardown and volunteer deployment on race day
- lead and manage the local volunteer event committee delegating assignments for pre-event and race-day tasks
- issue sponsor pledges and invoices solicit local businesses for sponsorships and in-kind donations manage sponsor benefits fulfillment including logos on shirts signs and media
- lead post-event sponsor stewardship sending impact reports and thank-you notes
- partner with marketing staff to drive race registration and peer-to-peer fundraising promotions
- assist in coordinating local media outreach distribution of promotional materials and community calendar listings
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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