Conference Planner, Exhibit Operations

Gartner, Inc. is a leading global research and advisory company that provides expert analysis and bold ideas to help business and technology leaders succeed in their critical priorities. Founded in 1979, Gartner has grown to employ 20,000 associates worldwide who support more than 13,000 client enterprises across approximately 90 countries and territories. Known for its high standards and impactful work, Gartner's mission revolves around delivering objective, actionable insights that shape the strategies and decisions of enterprises globally. The company takes pride in its inclusive and diverse workplace culture that fosters collaboration among individuals from a range of geographies, cultures, and backgrounds, ensuring an environment where innovation and professional growth thrive. Gartner is also recognized globally as a great place to work due to its investment in leadership, employee development, and its commitment to equal opportunity.

This Conferences Planner role is an exciting and dynamic position within Gartner's events team focusing on the North American region. The position carries the responsibility for exhibit operations, service delivery, and sponsorship fulfillment for Gartner’s destination B2B conferences. Those selected for this role will manage and execute various aspects of conference exhibits and sponsorships, playing a key role in the success of multiple high-profile events. The Conferences Planner will lead the operational delivery of all exhibitor elements, including project management, floor plan design, staff planning, and production scheduling for a portfolio of conferences. The role also requires strong financial management skills to forecast, budget, and reconcile costs associated with exhibitor fulfillment.

Additional responsibilities include onsite leadership during conferences, managing agency partners, vendors, and conference staff to ensure smooth production schedules and exceptional client experience. The Planner will also use data-driven insights to optimize conference elements and revenue opportunities, maintain an online exhibitor portal for efficient logistical communication, and foster strong relationships with internal and external stakeholders. By standardizing operational processes and continually seeking ways to improve the efficiency and effectiveness of conference delivery, the Planner contributes to Gartner’s reputation for operational excellence.

This role offers an excellent career opportunity for motivated professionals passionate about event management and experiential marketing. Applicants with a bachelor’s degree and 1 to 3 years of relevant experience in event management, experiential marketing, or tradeshow management are preferred. Proficiency in Portuguese is an advantage. Candidates should demonstrate excellent project management, interpersonal, and communication skills, alongside a creative and strategic mindset. Gartner also values candidates who are adaptable, detail-oriented, and thrive in high-pressure environments.

The compensation range for this position is estimated at $50,000 to $74,000 annually, complemented by an attractive benefits package including generous paid time off, 401k matching, stock purchase options, and performance-based bonuses or sales incentives. Gartner’s hybrid work environment provides flexibility to balance virtual collaboration with in-person engagement, enhancing work-life balance. Working at Gartner places you at the forefront of the evolving AI revolution, offering access to cutting-edge resources and the chance to influence how organizations leverage artificial intelligence. This dynamic environment encourages continuous learning and professional growth, making it a compelling opportunity for those seeking to grow their careers in conference production and strategic event planning.