Conference Center Coordinator

Washington, DC, USA|Remote

Job Overview

Compensation

Salary

Range $65,000.00 - $80,000.00

Benefits

Health Insurance

Dental Insurance

Paid Time Off

401(k)

Profit sharing

Life insurance

Disability insurance

Job Description

King & Spalding is a leading global law firm known for its commitment to excellence, innovation, and the seamless delivery of legal services. With a robust international presence, the firm employs over 2,500 lawyers and business professionals worldwide, dedicated to meeting the complex legal needs of clients across diverse industries. King & Spalding prides itself on leveraging cutting-edge technology alongside exceptional human talent, fostering an environment where innovation drives the quality and efficiency of its service. The firm maintains a remarkably cohesive culture focused on professional development, diversity, and inclusion, ensuring that it attracts and nurtures the very best talent in the legal sector. The Washington, D.C. office stands as a key hub within this global framework, reflecting the firm's dedication to client service and operational excellence locally and internationally.

The role of Conference Center Coordinator in the Washington, D.C. office is essential to the day-to-day operational success of King & Spalding’s conference center. This position supports a fast-paced, client-focused law firm environment where professionalism and discretion are paramount. The Conference Center Coordinator acts as the primary coordinator for the scheduling, setup, and execution of meetings and events, working closely with attorneys, business services staff, clients, and visitors to ensure that every interaction and event meets the firm’s high standards. The role requires meticulous attention to detail and exceptional organizational skills to anticipate needs, manage conflicting demands, and facilitate seamless event operations.

This position involves comprehensive oversight of room scheduling, room configuration, audiovisual setup, and catering logistics, ensuring each meeting space is prepared and maintained to perfection. The Conference Center Coordinator also serves as a backup to the Conference Center Manager, providing leadership and support to maintain continuous operations during absences. The role demands flexibility to handle last-minute requests and changes with professionalism and poise, while maintaining a welcoming, client-centered demeanor.

King & Spalding offers a generous total compensation package for this role, including an anticipated annualized salary range of $65,000 to $80,000 in Washington, D.C., with bonus and raise opportunities based on individual merit. Full-time business services employees benefit from a comprehensive benefits program encompassing health and wellness plans, life and disability insurance, flexible spending and health savings accounts, a 401(k) plan, profit sharing, and paid time off. This makes the Conference Center Coordinator role not only professionally rewarding but also financially competitive within the legal services industry.

Job Requirements

High school diploma or equivalent
prior experience supporting client-facing meetings or events
strong customer service skills
ability to manage multiple priorities simultaneously
flexibility to work early mornings, evenings, or occasional weekends
ability to stand and walk for extended periods
ability to lift, carry, push, or pull up to 30 to 40 pounds
commitment to discretion and confidentiality
excellent communication skills
proficiency with scheduling and audiovisual technologies

Job Qualifications

High school diploma or equivalent
associate’s degree or coursework in hospitality management, facilities management, business administration, or related field preferred
prior experience in a law firm, professional services firm, corporate conference center, or high-end hospitality environment preferred
demonstrated experience supporting client-facing meetings, executive level events, or confidential business functions
familiarity with legal or professional services environment including discretion, confidentiality, and high service standards
equivalent combination of education, training, and experience considered
strong customer service orientation with polished, professional demeanor
excellent organizational and time management skills

Job Duties

Coordinate daily conference center operations including managing room scheduling, overseeing setups and breakdowns, ensuring seamless turnover for meetings and events
Serve as the secondary on-site contact for meeting hosts, attorneys, business services staff, and guests, delivering a professional and welcoming experience
Assist with arranging and overseeing room configurations such as furniture layouts, room resets, signage placement, and meeting readiness
Coordinate basic audiovisual needs including video conferencing, presentations, and hybrid meeting setups, partner with IT or AV support to resolve technical issues
Monitor the conference room scheduling system for updates, changes, and new bookings, addressing scheduling conflicts
Respond promptly to last-minute requests, schedule changes, and service issues with flexibility and problem-solving skills
Process catering invoices and reimbursements accurately and timely ensuring proper documentation and adherence to policies