CMMS & Maintenance Inventory Coordinator

Neogen is a leading company dedicated to enhancing the quality, quantity, and safety of the global food supply, from farm to fork. We provide innovative animal safety solutions that are utilized on farms, veterinary practices, and manufacturing facilities worldwide to ensure the best animal care and operational safety. Our offerings span a comprehensive range of health and safety products for animals and customer operations, including food and pharmaceuticals. Established and stable, Neogen fosters a culture that values both professional and personal growth for its employees, supported by our core Pillars of Trust: Openness, Honesty, Credibility, Respect, and Service. These principles empower our team to maintain a consistent, happy, and healthy workplace environment, making Neogen an exceptional place to build a meaningful career.

The role of CMMS Administrator and Maintenance Coordinator at Neogen's Lexington Operations is a critical position that underpins the reliability and efficiency of facility and operational maintenance activities. This full-time role focuses primarily on managing the Computerized Maintenance Management System (CMMS) to streamline maintenance workflows and ensure accurate tracking of work orders. The position also encompasses preventive maintenance program development, asset management, maintenance inventory control, and coordination of contractor and maintenance support efforts.

As the site CMMS owner and primary administrator, the incumbent will oversee the entire work order process—from receipt and prioritization to issuance, monitoring, and closure—ensuring each order includes comprehensive scope, materials, labor estimates, safety considerations, and completion documentation. A key part of this role involves maintaining detailed and accurate asset records, including equipment hierarchies, criticality ratings, manufacturer data, and spare parts inventories to enhance maintenance planning and asset reliability.

The successful candidate will develop, optimize, and maintain preventive maintenance procedures for facility systems such as HVAC, electrical, plumbing, and utilities, as well as operational and support equipment. They will schedule PM tasks in the CMMS to guarantee compliance and continuous asset reliability improvements, backed by data-driven recommendations.

Inventory management responsibilities extend to owning and managing the maintenance crib and spare parts storeroom, which includes organizing, stocking, cycle counting, and maintaining min/max stock levels. The CMMS Administrator will source, purchase, and receive all maintenance materials and tools, managing cost control and inventory optimization to minimize downtime risks. Coordination with vendors and suppliers to support timely material availability forms an essential part of this stewardship.

Supporting maintenance operations also involves coordinating outside contractors by managing work order issuance, ensuring clear scopes of work, material readiness, and scheduling maintenance activities to limit operational disruptions. The candidate may also support equipment installations, relocations, and facility modifications through meticulous CMMS planning and materials coordination. Operation of forklifts and material-handling equipment, following training, will be required for inventory management.

Safety and compliance are paramount in this role, with responsibilities including ensuring that all PM documentation and work orders meet regulatory and internal standards while promoting clean, organized, and safe work environments. Adherence to company policies, OSHA requirements, and local regulations is mandatory.

Effective collaboration and communication skills are vital to this position as the CMMS Administrator will work closely with Maintenance Technicians, Maintenance Managers, Engineering, Operations, and Supply Chain teams. They will communicate maintenance priorities, highlight material constraints, track recurring issues, and share opportunities for improvement. Acting as a pivotal bridge between field execution and planning teams ensures maintenance activities align seamlessly with operational goals.

Administrative duties include maintaining comprehensive and accurate records of work orders, preventive maintenance completions, asset histories, and inventory transactions in the CMMS. The role also entails generating reports on maintenance, inventory, and compliance, and tracking key performance indicators like PM compliance, backlog health, inventory turns, and asset reliability metrics.

Overall, this position is well-suited for individuals with strong organizational skills, analytical capabilities, and a hands-on approach to maintenance and inventory management within an industrial or manufacturing environment. The role requires physical activity, including some lifting, and the ability to work effectively in industrial settings such as maintenance shops and storerooms. This is a fantastic opportunity for professionals aiming to join a mission-driven company where maintenance excellence plays a crucial role in global food safety.