Job Overview
Benefits
Health Insurance
Dental Insurance
Retirement Plan
Paid Time Off
Professional development opportunities
Tuition Assistance
Employee wellness programs
Job Description
The Ohio State University is a prestigious public research university located in Columbus, Ohio. Known for its commitment to excellence in education, research, and community engagement, it provides a dynamic and innovative environment for both students and staff. With a rich history and a diverse campus community, The Ohio State University continually strives to foster academic success, cultural enrichment, and personal development for all its members. The university offers a wide range of opportunities across various fields and is dedicated to creating inclusive and supportive workplaces for its employees. As part of its commitment to enhancing student experience, the university hosts numerous events, conferences, and meetings through its Student Life Ohio Union, a hub for student activities and engagement on campus.
The role of Event Planning Coordinator within the Student Life Ohio Union is crucial in delivering outstanding event experiences that meet the diverse needs of students, faculty, and community members. This position involves collaborating closely with the Event Services Team and student staff to coordinate all logistics associated with hosting events. The primary responsibilities include managing the coordination of catering services, audiovisual requirements, and production elements for conferences, meetings, and various campus functions. The Event Planning Coordinator acts as the main liaison between clients, vendors, and internal teams to ensure seamless execution from start to finish.
Key duties encompass understanding and mapping out client requirements, planning appropriate meals and beverage options tailored to the event type, and overseeing the event setup and breakdown processes. This position also demands strong communication skills to serve as the primary contact before, during, and after events, ensuring that all parties involved are well-informed and that events proceed without issues. Flexibility regarding work hours is essential, since evenings and weekends may be required to accommodate the timing of certain events. Additionally, the role offers an enriching professional experience within a vibrant university setting, facilitating skills development in event management, client relations, and team coordination. This position is ideal for candidates who enjoy dynamic work environments and have a passion for delivering memorable event experiences to diverse audiences. Employment type is typically full-time and may include competitive salary and benefits consistent with university standards.
The role of Event Planning Coordinator within the Student Life Ohio Union is crucial in delivering outstanding event experiences that meet the diverse needs of students, faculty, and community members. This position involves collaborating closely with the Event Services Team and student staff to coordinate all logistics associated with hosting events. The primary responsibilities include managing the coordination of catering services, audiovisual requirements, and production elements for conferences, meetings, and various campus functions. The Event Planning Coordinator acts as the main liaison between clients, vendors, and internal teams to ensure seamless execution from start to finish.
Key duties encompass understanding and mapping out client requirements, planning appropriate meals and beverage options tailored to the event type, and overseeing the event setup and breakdown processes. This position also demands strong communication skills to serve as the primary contact before, during, and after events, ensuring that all parties involved are well-informed and that events proceed without issues. Flexibility regarding work hours is essential, since evenings and weekends may be required to accommodate the timing of certain events. Additionally, the role offers an enriching professional experience within a vibrant university setting, facilitating skills development in event management, client relations, and team coordination. This position is ideal for candidates who enjoy dynamic work environments and have a passion for delivering memorable event experiences to diverse audiences. Employment type is typically full-time and may include competitive salary and benefits consistent with university standards.
Job Requirements
- bachelor's degree or equivalent experience
- prior experience in event planning or coordination
- excellent communication skills
- strong organizational abilities
- ability to handle multiple tasks simultaneously
- proficiency in relevant technology and event software
- flexibility to work evenings and weekends
Job Qualifications
- experience in event planning or coordination
- strong communication and interpersonal skills
- ability to manage multiple tasks and work under pressure
- proficiency with event management software or tools
- detail-oriented and highly organized
- experience working in a university or similar educational environment preferred
- ability to work evenings and weekends as required
Job Duties
- coordinate catering services to meet event requirements
- manage audiovisual and production logistics for meetings and conferences
- collaborate with Event Services Team and student staff for event execution
- map event needs with clients and vendors
- plan meals and beverages tailored to event specifics
- oversee event setup, execution, and breakdown
- serve as primary contact before, during, and after events
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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