Administrative Event Coordinator

The Heavener School of Business at the University of Florida is one of the nation’s top-ranked undergraduate public business schools, offering comprehensive undergraduate programs in Finance, General Studies, Information Systems, Management, and Marketing to over 5,000 students. The school prides itself on four foundational pillars: Academics, Career Development, International Studies, and Leadership, which collectively prepare graduates to embark on exceptional careers and live purposeful lives. Renowned for its academic excellence and commitment to leadership development, the Heavener School of Business stands out as a leading institution dedicated to fostering knowledge, innovation, and global awareness among its students.

This full-time Administrative Event Coordinator role is based at the main campus in Gainesville, FL, within the BA-UPO Business Office department. The position is classified as an Administrative Assistant II, combining responsibilities that span event management, administrative support, and travel coordination within multiple units of the Heavener School of Business including Experiential Learning, UF Online Business, Academic Advising, International Programs, and Administration. With a salary range of $21.55 to $23.00 per hour, this position requires a highly organized individual capable of managing complex event logistics from inception to completion. The role involves vendor coordination, venue booking, catering arrangements, AV setups, and supply management, among other duties. Additionally, the coordinator will develop evaluation tools such as surveys and forms to assess event success and programming impact. Travel logistics form a significant component as well, requiring management of travel requests, expense reports, and reimbursements in compliance with university policies.

Other critical components of the role include supervising a student assistant, managing inventory and storage, maintaining room reservation systems as a backup monitor, as well as coordinating the HSB Teambuilding committee. The position demands a proactive approach, exceptional communication skills, and an ability to build rapport with a diverse population including students, faculty, alumni, and external vendors to cultivate an environment of support and collaboration. With a standard work schedule from Monday to Friday 8:00 am to 5:00 pm and occasional evenings or weekends for special events, the role offers flexibility to accommodate event demands through flex time.

The University of Florida supports its employees with a comprehensive benefits package, which includes health insurance, retirement plans, paid leave, and opportunities for professional development, reflecting its commitment to employee well-being and career advancement. Candidates who meet the qualifications are invited to apply by July 15, 2026, with a full application comprising a cover letter, resume, and references. Preference is given to veterans in compliance with university policy. This position does not require a health assessment but emphasizes compliance with all applicable travel and fiscal policies.