Administrative Clerk/ Front Desk

Madison, WI, USA|

Job Overview

Employment Type

Full-time

Work Schedule

Weekend Shifts

Benefits

Medical insurance

Dental Insurance

Vision Insurance

401(k) with Company Match

Paid Time Off

performance-based bonus

professional development training

Job Description

Our company is a dynamic and diverse organization dedicated to providing outstanding administrative support and fostering a welcoming environment for all visitors and employees. Operating in a professional office setting, we prioritize efficiency, organization, and exceptional customer service to ensure smooth daily operations. We are currently seeking a reliable and proactive Front Desk Administrative Clerk to join our team on a full-time basis with a weekend rotation schedule. This position offers a comprehensive benefits package and competitive compensation with an industry-leading annual performance-based bonus opportunity.\n\nThe Front Desk Administrative Clerk plays a crucial role as the first point of contact for visitors, vendors, and guests, ensuring they are greeted warmly and directed appropriately. This role encompasses a variety of general clerical duties in accordance with the facility's office procedures, including answering and transferring phone calls, handling facility inquiries, managing mail distribution, maintaining office inventory, and providing general information. The position requires a high level of professionalism and the ability to manage multiple tasks efficiently in a fast-paced environment. It offers an excellent opportunity for individuals who enjoy administrative work and interacting with diverse groups of people.\n\nOur organization is committed to supporting our employees' growth and well-being through professional development and leadership training, helping team members sharpen their skills and advance their careers. In addition to medical, dental, and vision insurance, we offer a 401(k) plan with company match to help secure your financial future. Generous paid time off for vacation, sick days, and holidays ensures our team members maintain a healthy work-life balance. Joining our team means becoming part of a collaborative workplace that values dedication, innovation, and continuous improvement while providing a stable and fully benefited full-time role.

Job Requirements

High school diploma or equivalent
Previous clerical or administrative experience preferred
Strong organizational skills
Good verbal and written communication skills
Ability to work weekends on a rotational basis
Proficiency with basic office equipment and computer applications
Ability to follow office procedures and maintain security protocols

Job Qualifications

High school diploma or equivalent
Proficient in general clerical duties
Excellent interpersonal and communication skills
Ability to manage multiple tasks efficiently
Basic knowledge of office procedures and telephone etiquette
Ability to maintain confidentiality and professionalism
Familiarity with inventory tracking and mail handling

Job Duties

Handle front office reception and general administrative duties
Serve visitors, vendors, and guests by greeting, welcoming and directing them appropriately
Notify facility personnel of visitor arrivals
Maintain security by monitoring guest logbook and issuing visitor badges
Keep track of inventory and coordinate with supply vendors
Answer and transfer telephone calls or take messages
Sort and deliver incoming mail and send outgoing mail
Copy, file, and update paper and electronic documents
Perform other assigned duties as needed