Administrative Assistant, Facilities

Kenosha, WI, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $17.00 - $22.75

Benefits

Health Insurance

Maternity/paternity/adoption leave

Flexible work arrangements

Vacation purchase options

Recreation and fitness centers

Childcare

counseling services

Job Description

SC Johnson is a fifth-generation family-owned company with a rich heritage spanning over 130 years. Built on the spirit and dedication of its people, it has earned a reputation as a global leader in consumer goods, offering iconic brands such as Raid, Glade, and Ziploc. Operating in virtually every country around the world, SC Johnson is committed to creating a better future for the planet, future generations, and all of its team members. The company prides itself on fostering a diverse and inclusive work environment that supports individuals from all backgrounds, including different cultures, ethnicities, races, religions, gender identities, sexual orientations, ages, and abilities. As a family company, SC Johnson not only provides competitive total compensation packages, including bonuses, long-term incentives, and profit sharing, but also offers comprehensive benefits such as subsidized health care, maternity/paternity/adoption leave, flexible work options, and wellness programs. SC Johnson is dedicated to equal opportunity employment and strives to accommodate all qualified applicants, including those with disabilities.

The role of Administrative Assistant within SC Johnson's Real Estate, Facilities and Corporate Services organization offers a unique opportunity to join a dynamic, sustainability-focused team that enhances the employee experience by managing office workspaces and programs. This full-time position reports to the Senior Director and other members of the team, requiring a proactive, organized individual who excels in communication, prioritization, and multi-tasking. The Administrative Assistant is responsible for a diverse range of duties, such as managing communications, supporting scheduling and document preparation, coordinating domestic and international travel, processing expense reports and purchase orders, and assisting with onboarding and offboarding processes. The ideal candidate will be a self-starter with strong problem-solving skills, confidentiality, and the ability to handle complex requests with professionalism and attention to detail. This role is based on-site, reflecting SC Johnson's commitment to collaboration and a positive in-person work environment. The position is not eligible for remote work or relocation. By joining this team, you will be part of an organization that values operational excellence, inclusivity, and sustainable practices while contributing to a legacy brand that impacts consumers worldwide.

Job Requirements

High school diploma, GED, or equivalent certificate of competency and four years of specific Administrative Assistant experience or an associate's degree and 2 years Administrative Assistant related work experience
Must be legally authorized to work in the United States without current or future sponsorship
Full time position
This role is not eligible for relocation
This position is not eligible for remote work

Job Qualifications

High school diploma, GED, or equivalent certificate of competency and four years of specific Administrative Assistant experience or an associate's degree and 2 years Administrative Assistant related work experience
Excellent judgment, discreet, ethical and committed to maintaining a high degree of confidentiality
Comfortable and confident in handling requests by upper management
Superb organizational skills and problem-solving skills with the ability to handle varied and numerous tasks simultaneously, sometimes with very little direction
Punctual, dependable and dedicated to achieving operational excellence, down to the smallest of details
Experience making complex domestic and international travel arrangements including passports and visas
Excellent oral and written communication skills
Strong computer skills and knowledge of office technology/equipment
Excellent working knowledge of Excel, Word, Outlook and PowerPoint
Strong interpersonal skills

Job Duties

Manages and responds to communications, prioritizes what needs attention, and ensures everything is handled quickly and accurately
Administrative support duties such as calendar management, formatting documents and presentations, mail distribution, answering and returning phone and email inquiries, maintaining files and ordering supplies
Manage all aspects of domestic and international travel coordination including itinerary planning, booking flights, accommodations, ground transportation and ensuring alignment with company policies and traveler preferences
Create and reconcile expense reports and department pro-card expenses
Liaise and coordinate meeting logistics for internal team meetings as well as for outside companies, guests, and visitors
Processes all purchase orders and invoices, submits new vendor set-up forms/agreements when needed, archiving invoice data, monitors slow approvals and researches and rectifies errors when uncovered
Manage, process and track program charge backs
Assist with all department communications ensuring proper approvals are completed prior to distribution
Assist with on and offboarding contractors/employees, maintaining contractor database, obtaining safety and security paperwork
Run reports out of financial system (SAP)
Assist with preparation of presentations and management reporting
Special projects as assigned