Administrative Assistant

Kopp Billing Agency, Inc. is a recognized leader in the field of medical billing and revenue cycle management, providing specialized services to healthcare providers across various sectors. With a commitment to accuracy, compliance, and efficient processing, Kopp Billing Agency has built a strong reputation for delivering exceptional administrative and financial support, ensuring that their clients receive optimized reimbursement and smooth operations. As a well-established company in Syracuse, NY, Kopp Billing Agency prides itself on fostering a professional work environment that values integrity, detail orientation, and customer service excellence. The agency seeks talented individuals who are passionate about contributing to healthcare administration through diligent support roles and who are eager to grow their careers within a reputable organization.

The role of Administrative Assistant at Kopp Billing Agency, Inc. is a full-time, in-person position based in Syracuse, NY, offering a competitive hourly wage ranging from $20.00 to $26.00. This position plays a critical dual role encompassing both administrative operations and human resources support. The successful candidate will become an integral part of the team by providing reliable administrative assistance to daily office functions as well as supporting HR activities including employee onboarding, record maintenance, compliance tracking, and benefits documentation.

This multifaceted role requires an individual with strong organizational abilities, professionalism, and a high level of discretion due to the handling of sensitive and confidential employee information. The Administrative Assistant will coordinate calendars, prepare for meetings and events, manage front desk responsibilities such as answering phones and processing mail, and assist with accounts payable documentation and data entry. Additionally, they will maintain up-to-date employee records, assist with recruitment and onboarding processes, track employee benefits including paid time off, family medical leave, and 401(k) plans, and respond promptly to inquiries from employees and applicants.

Beyond the daily administrative and HR tasks, this position also plays a supporting role in compliance-related activities such as audits, report preparation, and ensuring adherence to company policies and confidentiality standards. The Administrative Assistant will be instrumental in supporting company HR events such as benefit enrollment sessions and staff meetings, contributing to a well-organized and compliant workplace.

Ideal candidates will demonstrate proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook, and possess excellent communication skills to interact effectively with staff and leadership. Prior experience in either administrative or human resources roles is preferred, but a willingness to learn and grow within the company is equally valued. The position requires a meticulous attention to detail and the ability to manage multiple tasks efficiently while maintaining accuracy.

Kopp Billing Agency offers a comprehensive benefits package that includes 401(k) with matching contributions, dental and vision insurance, health insurance with an accompanying health savings account for eligible employees, life insurance, paid time off, and access to an employee assistance program. These benefits support the health, financial security, and work-life balance of their staff. Candidates who meet the criteria and are interested in advancing their career in a dynamic and supportive environment are encouraged to apply online. This role presents an excellent opportunity for growth in the areas of administrative operations and human resources within a committed and growing organization.