3 Hour Office Secretary I - Westside Village Magnet School - Regular

Bend-La Pine Schools is a prominent public school district located in Bend, Oregon, known for its commitment to fostering an inclusive and equitable educational environment. With a strong emphasis on equity rather than mere equality, Bend-La Pine Schools strives to eliminate barriers and implement practices that ensure all students have the opportunity to benefit fully from educational programs and resources. This approach permeates all district policies, regulations, and resource allocations, reflecting a deep commitment to supporting diverse student populations and creating a welcoming community for families, staff, and students alike. The district values diversity and encourages applications from candidates of all backgrounds, recognizing that the most suitable candidate may come from a less traditional path. This inclusive hiring philosophy speaks to the district’s dedication to equity and excellence in education.

This job opening is for the position of School/Department Office Secretary (I) at an elementary school within Bend-La Pine Schools. Reporting to the Office Manager and/or Administrator, this role involves performing a wide range of clerical duties essential to the smooth operation of the school office. The position requires proficiency in typing, filing, data recording, and managing student records while interacting regularly with students, staff, and visitors. The role of the office secretary is vital in maintaining organized, efficient, and welcoming office environments that support instructional staff and students.

The successful candidate will be adept at handling various administrative tasks such as typing documents from handwritten or oral instructions, maintaining records including charts and graphs, assisting with filing and data organization, and managing incoming and outgoing mail. Other responsibilities include accounting for monies received, preparing simple statistical reports, answering phones, and serving as the office receptionist. Additionally, the position includes administering first aid to students when the school nurse is absent as well as maintaining student attendance and records in compliance with Oregon state laws.

The work environment mainly consists of an office or administrative setting with prolonged sitting, frequent use of computers and keyboards, and occasional standing or walking. The role requires the ability to handle moderate noise and frequent interruptions while multitasking effectively. The office secretary must be organized, detail-oriented, and possess strong verbal and written communication skills. This is a position that requires dedication, professionalism, and the ability to manage diverse office responsibilities independently while contributing to a supportive and respectful school community.

Candidates should have a high school diploma or equivalent, coupled with up to one year of advanced training or experience in related clerical work. The ability to type accurately at a minimum speed of 40 words per minute, understanding both oral and written instructions, and proficiency with computers and office equipment are essential. Knowledge and adherence to safety and first aid procedures are also required, along with holding a valid first aid card.

Bend-La Pine Schools emphasizes professionalism and expects employees to embody core values aligned with public education’s mission, vision, and goals. Employees must maintain appropriate professional conduct, punctual attendance, confidentiality, and respectful communication at all times. This role offers an opportunity to work in a supportive, thriving educational district dedicated to student success and community engagement.