New York Compliant Job Posting Template: Salary Ranges, Required Notices and EEO Statements

New York Compliant Job Posting Template: Salary Ranges, Required Notices and EEO Statements - Key Takeaways

• Employers with 4+ employees must include good faith salary ranges in all New York job postings.
• Open-ended salary phrases like "$40,000 and up" are not allowed; fixed or range amounts are required.
• Required notices include veterans’ benefits postings and retaliation protection notices when applicable.
• Including an Equal Employment Opportunity (EEO) statement is best practice though not explicitly mandated by NY State law.

New York’s stringent pay transparency rules mandate salary ranges in job postings to foster equity.

Along with salary info, employers should include specific notices and an EEO statement to ensure compliance and best practices.

1. Understanding New York Salary Range Requirements for Job Postings

Since September 17, 2023, New York State requires employers with at least four employees to include salary ranges in all job postings for positions performed wholly or partially within the state.

This helps promote pay transparency and aims to address wage disparities statewide.

Good Faith Salary Ranges

Employers must post a minimum and maximum salary or hourly wage they believe to be accurate in good faith when the listing goes live.

For example:

• $50,000–$60,000 per year
• $20–$25 per hour

Open-ended phrases like "$40,000 and up" or "$18+ per hour" are not permitted.

To avoid vague terms, review our posting salary tips.

Multiple Location Salary Ranges

If a job is available in several NY locations with different local living costs, employers must display separate salary ranges for each location within the posting.

When hiring for bar roles, reference the bartender job description to define duties and pay.

2. Including Additional Compensation and Notices in New York Job Postings

While not mandatory, employers can optionally note additional compensation beyond base salary or wage, provided it is clearly distinguished.

• Benefits like health insurance, retirement plans, paid time off
• Variable pay such as commissions, bonuses, or tips

For example, a posting might say, "$18 per hour plus tips" or "$50,000 per year plus commission."

For positions with gratuities, see best practices for tipped job postings.

Required Posters and Notices

Employers must also comply with posting requirements, including:

• Veterans’ Benefits & Services: Employers with more than 50 full-time employees are required to display a poster detailing veterans’ benefits.
• Retaliation Protections: Employers must post a notice informing employees about their rights against retaliation in common employee areas.

3. Best Practice Equal Employment Opportunity (EEO) Statements for New York Job Postings

Although not specifically required by New York State law, including an EEO statement within job postings demonstrates commitment to workplace equality.

A typical EEO statement might read:

"We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other legally protected status."

For compliant ads, learn how to avoid discrimination.

4. Compliance Risks and Penalties for Failing to Follow New York Job Posting Laws

Non-compliance with New York’s salary transparency requirements can lead to substantial fines and penalties.

For example, in New York City, violating salary transparency mandates can result in fines reaching up to $250,000.

Ensuring your job postings are in full compliance is crucial to avoid costly enforcement actions.

Use our posting compliance guide to audit your listings.

5. Sample New York Compliant Job Posting Template

To align with NY requirements, consider the following format when preparing job postings:

• Job Title: Software Engineer
• Location: New York, NY
• Salary Range: $80,000–$100,000 per year
• Job Description: Responsible for developing and maintaining web applications with cross-functional teams.
• Benefits: Health insurance, 401(k), paid time off
• Equal Employment Opportunity Statement: "We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other legally protected status."

For front-of-house roles, use this server job description to structure duties and requirements.

6. Additional Recommendations for New York Employers

Beyond compliance, consider these tips to create transparent and inclusive job postings:

• Regularly review salary ranges to ensure accuracy over time and market competitiveness.
• Clearly separate base wages from benefits and performance-based pay in the posting.
• Maintain records of job postings and salary details in case of audits or disputes.
• Educate hiring managers about salary transparency and nondiscrimination best practices.

Set pay bands with current restaurant manager salary data.

Train hiring teams with these kitchen manager interview questions.

7. Useful Government Resources for New York Job Posting Compliance

• New York State Department of Labor: Pay Transparency Law
• New York State Department of Labor: Posting Requirements
• New York City Commission on Human Rights: Salary Transparency in Job Advertisements

Conclusion: New York Compliant Job Posting Template – Salary Ranges, Required Notices and EEO Statements

New York’s job posting rules markedly increase pay transparency by requiring good faith salary ranges in all job advertisements for roles performed in the state.

Incorporating required notices and including an EEO statement promotes non-discrimination and employee awareness.

Employers who diligently follow these guidelines not only comply with the law but also foster an equitable and transparent hiring process.