Workplace Experience Coordinator – Indianapolis

Luminaut is a dynamic and innovative company headquartered in Indianapolis, specializing in creating exceptional workplace environments that foster creativity, collaboration, and productivity. Known for its commitment to excellence and employee well-being, Luminaut has built a reputation for delivering a workplace experience that enhances organizational culture and supports operational efficiency. As a company that values vibrant, professional atmospheres and smooth daily operations, Luminaut consistently seeks talented individuals who can contribute to maintaining and elevating its brand and office environment.

The Workplace Experience Coordinator role at Luminaut is pivotal to the daily functioning and overall energy of the Indianapolis office. This position acts as the first point of contact for visitors and a reliable resource for employees, ensuring that the office operates seamlessly. The coordinator’s role is uniquely blended between front-of-house hospitality responsibilities and managing crucial office operations, empowering employees to focus on their work in a supportive setting. With a focus on professionalism, confidentiality, and positive interaction, the Workplace Experience Coordinator contributes significantly to reinforcing Luminaut’s brand and culture.

This full-time position offers an engaging and varied daily schedule, combining administrative duties with customer service and operational management. Tasks include managing visitor check-ins, answering and routing phone calls, and overseeing the distribution of mail and packages. The role also encompasses maintaining the cleanliness and organization of the office space, coordinating supply orders, and serving as the liaison with building management for maintenance issues. Additionally, the coordinator manages conference room schedules, supports internal event planning by arranging catering and room setups, and assists HR and accounting departments with onboarding processes and administrative support. This multifaceted role requires a candidate who is positive, proactive, and adept at juggling multiple priorities.

The ideal candidate for the Workplace Experience Coordinator position will have strong organizational skills, excellent judgment, and a professional demeanor. They must be discreet, capable of handling sensitive information with the utmost confidentiality. Exceptional communication skills, both face-to-face and over the phone, are essential to effectively liaise with visitors, employees, and various vendors. A collaborative mindset and willingness to support multiple departments exemplify the teamwork-oriented nature of this role. Occasional travel to the Cincinnati office is anticipated, broadening the scope and involvement within the company.

Luminaut values its employees and provides a welcoming and supportive work environment that encourages growth and collaboration. The Workplace Experience Coordinator is an integral part of this mission, ensuring that the Indianapolis office remains a well-organized, professional, and enjoyable place to work. This role not only requires someone who enjoys supporting others in a vibrant office setting but also someone who takes pride in contributing to the smooth operation and positive reputation of Luminaut.