Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Unlimited PTO
Daily lunch
Commuter reimbursement
Comprehensive insurance
Health and wellness budget
Parental leave
Job Description
Reducto is a pioneering agentic document platform tailored for leading Artificial Intelligence (AI) teams that require enterprise-grade performance at scale. The company’s innovative technology provides a comprehensive toolkit enabling users to interact with documents in a manner similar to human cognition. By leveraging a blend of custom in-house models alongside top frontier AI models, Reducto delivers highly efficient and accurate document workflows. Established as a key player in the AI sector, the company has experienced meteoric growth, boasting an 8x revenue increase year over year. Reducto's clientele includes some of the industry’s most notable AI teams like Harvey, Vanta, and Scale, alongside enterprise clients from FAANG and leading trading firms. The company has successfully raised over $100 million in capital from prestigious venture capital firms including Andreessen Horowitz (a16z), Benchmark, and First Round Capital, underscoring investor confidence in its vision and technology.
The current opportunity at Reducto is for the role of Workplace & Experience Coordinator based in San Francisco, an essential, hands-on position that significantly shapes the employee daily experience at the company's headquarters. This role involves close collaboration with the Office of the CEO and People team whilst maintaining independent ownership of the office environment. The Workplace & Experience Coordinator will be responsible for ensuring the San Francisco office feels welcoming, organized, and inspiring every day. The role demands proactive management of the office’s ambience, routine upkeep, supply management, and event operations. This individual serves as the first point of contact for visitors, guests, candidates, and investors, thereby embodying the company’s hospitality and operational standards.
In this fast-paced AI startup environment, priorities can shift quickly, and the office must adapt in tandem. The ideal candidate thrives on creating order from chaos, exhibits attention to detail, and delights in crafting a workplace culture that makes people look forward to coming into the office. Responsibilities extend beyond typical administrative tasks to include vendor relationship management, managing the workplace budget with a keen eye for cost-saving, executing office events, facilitating health and safety protocols, and supporting office improvements as the team grows.
The position is in-person and strategically located at Reducto’s San Francisco HQ, emphasizing a collaborative and immersive workplace culture. This role requires someone with genuine hospitality instincts, outstanding organizational skills, and a warm, approachable personality that makes everyone from new hires to high-profile visitors feel valued and comfortable. The Workplace & Experience Coordinator is not merely a facilitator but a craftsman of an engaging work environment, contributing directly to employee satisfaction, operational excellence, and overall company culture.
Joining Reducto means working in an environment that values impact, rapid innovation, and continuous learning. The successful candidate will have the chance to contribute to a company shaping how top AI enterprises utilize critical data. At Reducto, employees appreciate fast iteration cycles, collaborative work with world-class engineers and leaders, and a deeply invested leadership team passionate about precision and velocity. This role offers a meaningful opportunity to influence the daily lives of a high-growth technology startup’s workforce while fostering a culture of care, efficiency, and excellence.
The current opportunity at Reducto is for the role of Workplace & Experience Coordinator based in San Francisco, an essential, hands-on position that significantly shapes the employee daily experience at the company's headquarters. This role involves close collaboration with the Office of the CEO and People team whilst maintaining independent ownership of the office environment. The Workplace & Experience Coordinator will be responsible for ensuring the San Francisco office feels welcoming, organized, and inspiring every day. The role demands proactive management of the office’s ambience, routine upkeep, supply management, and event operations. This individual serves as the first point of contact for visitors, guests, candidates, and investors, thereby embodying the company’s hospitality and operational standards.
In this fast-paced AI startup environment, priorities can shift quickly, and the office must adapt in tandem. The ideal candidate thrives on creating order from chaos, exhibits attention to detail, and delights in crafting a workplace culture that makes people look forward to coming into the office. Responsibilities extend beyond typical administrative tasks to include vendor relationship management, managing the workplace budget with a keen eye for cost-saving, executing office events, facilitating health and safety protocols, and supporting office improvements as the team grows.
The position is in-person and strategically located at Reducto’s San Francisco HQ, emphasizing a collaborative and immersive workplace culture. This role requires someone with genuine hospitality instincts, outstanding organizational skills, and a warm, approachable personality that makes everyone from new hires to high-profile visitors feel valued and comfortable. The Workplace & Experience Coordinator is not merely a facilitator but a craftsman of an engaging work environment, contributing directly to employee satisfaction, operational excellence, and overall company culture.
Joining Reducto means working in an environment that values impact, rapid innovation, and continuous learning. The successful candidate will have the chance to contribute to a company shaping how top AI enterprises utilize critical data. At Reducto, employees appreciate fast iteration cycles, collaborative work with world-class engineers and leaders, and a deeply invested leadership team passionate about precision and velocity. This role offers a meaningful opportunity to influence the daily lives of a high-growth technology startup’s workforce while fostering a culture of care, efficiency, and excellence.
Job Requirements
- Two plus years of experience in an administrative or hospitality setting
- Ability to work in person at the San Francisco office
- Strong organizational and multitasking skills
- Excellent communication abilities
- Comfortable working independently in a fast-changing startup environment
- Warm and approachable personality
- Attention to detail and pride in creating a welcoming environment
- Flexibility to manage shifting priorities
- Willingness to collaborate across teams including People, IT, Security, and the Office of the CEO
Job Qualifications
- Two plus years of experience in an administrative or hospitality setting, ideally in a fast-paced environment
- Strong organizational skills with the ability to juggle competing priorities
- Warm, outgoing, and approachable demeanor
- Excellent communication skills with vendors, executives, and new hires
- Ability to work independently and make sound judgment calls in a dynamic startup environment
- Genuine hospitality instincts and pride in attention to detail
- Experience planning events or managing office operations at a high-growth startup is a plus
- Proficiency in Google Workspace, Notion, Slack, and expense platforms like Ramp is preferred
- Experience supporting executives or high-visibility guests is a bonus
- CPR/AED certification is advantageous
Job Duties
- Own the day-to-day feel and function of the SF office, from daily walkthroughs to restocking supplies to making sure the space is clean, safe, and welcoming every single day
- Manage relationships with vendors and building partners, including food & beverage, cleaning, maintenance, and security, holding them to the standard our team deserves
- Plan and execute in-office events and culture moments, team lunches, celebrations, offsites, and the spontaneous stuff that makes people want to come in
- Coordinate catering and food programs, including ordering, setup, takedown, and invoice review
- Act as the on-the-ground host for guests, candidates, and visitors, including investors and customers, making sure every visit reflects well on Reducto
- Support space planning, furniture moves, and office improvement projects as the team grows
- Help manage the workplace budget: track expenses, review invoices, and flag cost-saving opportunities in partnership with Finance
- Support health, safety, and emergency preparedness for the office, including drills and readiness materials
- Partner across People, IT, Security, and the Office of the CEO to keep employees informed of workplace updates and to support company-wide events and initiatives
- Gather feedback from the team and use it to keep improving the office experience
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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