Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $21.75 - $31.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Paid Time Off
Professional development opportunities
flexible schedule
Employee assistance program
Job Description
Operation Freedom Paws is a nonprofit organization dedicated to "saving lives at both ends of the leash" by training service dogs for veterans, first responders, and individuals with disabilities. Located in San Martin, California, this well-established nonprofit has a strong community presence and is committed to making a significant impact through its work. The organization thrives on a mission-driven approach and relies heavily on volunteer support and fundraising events to drive its vision forward. Working with a team that values compassion, dedication, and community connection, Operation Freedom Paws plays a critical role in enhancing the quality of life for those who serve and protect, as well as for those facing physical challenges.
The Volunteer & Events Coordinator position supports this vital mission by managing a comprehensive volunteer program and coordinating impactful fundraising and community events. This role operates under the supervision of the Director of Development & Marketing and requires a 32–40 hour per week commitment at the organization’s office in San Martin, CA. While the position is primarily office-based, some evenings and weekends are necessary to support event execution. The coordinator plays a key role in recruiting, training, and maintaining a motivated volunteer base that is mission-aligned and actively contributing. In addition, this person will help plan and support a variety of events such as golf tournaments, wine galas, and community outreach gatherings that raise revenue, increase awareness, and foster strong community bonds.
As the hub of volunteer coordination, this position entails managing all stages of volunteer engagement—from initial recruitment and screening to orientation, scheduling, ongoing communication, and retention efforts. The coordinator ensures volunteers have a positive, rewarding experience that encourages their long-term involvement. This includes working with specialized groups such as corporate volunteer teams, gardening clubs, and youth boards. Additionally, the coordinator must maintain accurate volunteer records and measure engagement through key metrics to inform ongoing program improvements.
On the events side, the Volunteer & Events Coordinator assists with all operational aspects of fundraising and community events. Responsibilities include researching venues, collaborating with vendors, soliciting in-kind donations, managing auction and raffle items, overseeing event logistics and timelines, and handling attendee registration. This role also involves hands-on support during events by managing setup, breakdown, décor, and guest experiences to ensure each event runs smoothly and achieves its goals.
Collaboration is central to success in this role, requiring close coordination with the Director of Development & Marketing, staff members, volunteers, and community partners. The Volunteer & Events Coordinator also undertakes various administrative tasks such as data entry, reporting, and general coordination to support the overall efficiency and effectiveness of the development and marketing efforts. A passion for the mission of Operation Freedom Paws and a commitment to excellence are essential qualities for candidates seeking this rewarding opportunity to make a direct impact in the lives of veterans, first responders, and individuals with disabilities.
The Volunteer & Events Coordinator position supports this vital mission by managing a comprehensive volunteer program and coordinating impactful fundraising and community events. This role operates under the supervision of the Director of Development & Marketing and requires a 32–40 hour per week commitment at the organization’s office in San Martin, CA. While the position is primarily office-based, some evenings and weekends are necessary to support event execution. The coordinator plays a key role in recruiting, training, and maintaining a motivated volunteer base that is mission-aligned and actively contributing. In addition, this person will help plan and support a variety of events such as golf tournaments, wine galas, and community outreach gatherings that raise revenue, increase awareness, and foster strong community bonds.
As the hub of volunteer coordination, this position entails managing all stages of volunteer engagement—from initial recruitment and screening to orientation, scheduling, ongoing communication, and retention efforts. The coordinator ensures volunteers have a positive, rewarding experience that encourages their long-term involvement. This includes working with specialized groups such as corporate volunteer teams, gardening clubs, and youth boards. Additionally, the coordinator must maintain accurate volunteer records and measure engagement through key metrics to inform ongoing program improvements.
On the events side, the Volunteer & Events Coordinator assists with all operational aspects of fundraising and community events. Responsibilities include researching venues, collaborating with vendors, soliciting in-kind donations, managing auction and raffle items, overseeing event logistics and timelines, and handling attendee registration. This role also involves hands-on support during events by managing setup, breakdown, décor, and guest experiences to ensure each event runs smoothly and achieves its goals.
Collaboration is central to success in this role, requiring close coordination with the Director of Development & Marketing, staff members, volunteers, and community partners. The Volunteer & Events Coordinator also undertakes various administrative tasks such as data entry, reporting, and general coordination to support the overall efficiency and effectiveness of the development and marketing efforts. A passion for the mission of Operation Freedom Paws and a commitment to excellence are essential qualities for candidates seeking this rewarding opportunity to make a direct impact in the lives of veterans, first responders, and individuals with disabilities.
Job Requirements
- 2–4 years of experience in volunteer coordination event planning nonprofit work or a related field preferred
- Strong organizational and project management skills with the ability to manage multiple priorities and deadlines
- Excellent written and verbal communication skills
- Ability to work both independently and collaboratively in a small team environment
- Experience coordinating events including logistics vendors and on-site execution
- Comfortable engaging with volunteers donors corporate partners and community members
- Detail-oriented with strong administrative and follow-through skills
- Proficiency in Microsoft Office and Google Workspace experience with CRM or donor databases such as Little Green Light GiveSmart or similar preferred
- Ability to lift and carry event materials and assist with event setup and breakdown
- Willingness to work occasional evenings and weekends for events and volunteer activities
- Passion for the mission of Operation Freedom Paws and commitment to supporting veterans first responders and individuals with disabilities
Job Qualifications
- 2–4 years of experience in volunteer coordination event planning nonprofit work or a related field preferred
- Strong organizational and project management skills with the ability to manage multiple priorities and deadlines
- Excellent written and verbal communication skills
- Ability to work both independently and collaboratively in a small team environment
- Experience coordinating events including logistics vendors and on-site execution
- Comfortable engaging with volunteers donors corporate partners and community members
- Detail-oriented with strong administrative and follow-through skills
- Proficiency in Microsoft Office and Google Workspace experience with CRM or donor databases such as Little Green Light GiveSmart or similar preferred
- Ability to lift and carry event materials and assist with event setup and breakdown
- Willingness to work occasional evenings and weekends for events and volunteer activities
- Passion for the mission of Operation Freedom Paws and commitment to supporting veterans first responders and individuals with disabilities
Job Duties
- Lead volunteer recruitment efforts to grow and sustain a strong mission-aligned volunteer base
- Manage the full volunteer lifecycle including applications screening onboarding and placement
- Assign and schedule volunteers for events programs and ongoing organizational needs
- Coordinate and lead volunteer orientations and provide ongoing training and support
- Serve as the primary point of contact for all volunteer communications
- Develop and maintain consistent communication with volunteers through regular emails updates and newsletters
- Steward volunteers through ongoing engagement recognition and relationship-building to support retention
- Maintain accurate records of volunteer hours participation and engagement
- Coordinate and support all volunteer programs including corporate volunteer groups gardening club youth board engagement and activities
- Identify and fill volunteer needs across programs events and facility support
- Ensure a positive mission-driven volunteer experience that encourages long-term involvement
- Track and report on volunteer metrics including recruitment engagement retention and participation across events and programs
- Support planning and execution of all OFP fundraising and community events including the golf tournament wine gala and smaller community events
- Conduct venue research and assist with vendor coordination as needed
- Lead solicitation and tracking of in-kind donations including auction and raffle items
- Assist with event logistics timelines and administrative coordination
- Coordinate decor setup and breakdown for events
- Manage attendee registration tracking and overall guest experience
- Provide on-site event management support to ensure smooth and successful execution
- Work closely with the Director of Development and Marketing to support fundraising goals and event strategy
- Collaborate with staff volunteers and community partners to enhance program and event success
- Provide additional administrative support as needed including data entry reporting and general coordination tasks
- Represent Operation Freedom Paws in a professional and mission-driven manner at events and volunteer activities
- Assist with additional administrative tasks as needed
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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