Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $21.00 - $29.75
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Paid Time Off
Professional development opportunities
Flexible work schedule
employee recognition programs
Collaborative team environment
community engagement activities
Job Description
Operation Freedom Paws is a dedicated nonprofit organization based in San Martin, California, committed to improving the lives of veterans, first responders, and individuals with disabilities through the powerful partnership with service dogs. The organization’s mission of "saving lives at both ends of the leash" signifies a dual impact: enhancing the independence and quality of life for recipients while providing loving, second chances for rescue dogs. Operation Freedom Paws excels at training and matching service dogs to those who need them most, offering a unique blend of compassion, expertise, and community engagement to accomplish this remarkable goal. Established with a clear focus on support and rehabilitation, Operation Freedom Paws continually expands its services and outreach to fulfill growing demand within their community and beyond.
The Volunteer & Events Coordinator role at Operation Freedom Paws is an essential position that plays a critical part in upholding the organization’s mission by managing the volunteer program and coordinating a variety of fundraising and community events. This full-time, in-person role (32 to 40 hours per week) is based at their office in San Martin, California, and entails a dynamic work schedule including some evenings and weekends aligned with event needs. The coordinator supports the robust volunteer program by overseeing recruitment, screening, training, and ongoing volunteer engagement, ensuring volunteers feel valued and motivated to stay committed. This involves managing detailed records, conducting orientations, and fostering strong relationships through consistent communication and recognition.
In addition to volunteer management, this role is responsible for comprehensive event coordination activities, from planning major annual fundraisers like the golf tournament and wine gala to organizing smaller community events. The position demands skills ranging from vendor coordination and venue research to handling logistics, attendee management, and on-site event execution. The Volunteer & Events Coordinator collaborates closely with the Director of Development & Marketing to align event strategies with the organization's fundraising goals while also enhancing community involvement and support.
This role requires strong organizational abilities, excellent communication, and a passion for nonprofit work, particularly within a mission-driven environment. Candidates must be capable of balancing independent work with collaboration in a small team setting amid a variety of tasks such as data entry and reporting. There are physical aspects as well, including lifting and setting up event materials. Key personal attributes include attention to detail, commitment to service, and a strong belief in the organization's purpose to support those who have served and individuals facing challenges.
Overall, the Volunteer & Events Coordinator is integral to sustaining and growing a vibrant volunteer base and successfully executing events that raise funds, build awareness, and strengthen community ties necessary for the ongoing impact of Operation Freedom Paws.
The Volunteer & Events Coordinator role at Operation Freedom Paws is an essential position that plays a critical part in upholding the organization’s mission by managing the volunteer program and coordinating a variety of fundraising and community events. This full-time, in-person role (32 to 40 hours per week) is based at their office in San Martin, California, and entails a dynamic work schedule including some evenings and weekends aligned with event needs. The coordinator supports the robust volunteer program by overseeing recruitment, screening, training, and ongoing volunteer engagement, ensuring volunteers feel valued and motivated to stay committed. This involves managing detailed records, conducting orientations, and fostering strong relationships through consistent communication and recognition.
In addition to volunteer management, this role is responsible for comprehensive event coordination activities, from planning major annual fundraisers like the golf tournament and wine gala to organizing smaller community events. The position demands skills ranging from vendor coordination and venue research to handling logistics, attendee management, and on-site event execution. The Volunteer & Events Coordinator collaborates closely with the Director of Development & Marketing to align event strategies with the organization's fundraising goals while also enhancing community involvement and support.
This role requires strong organizational abilities, excellent communication, and a passion for nonprofit work, particularly within a mission-driven environment. Candidates must be capable of balancing independent work with collaboration in a small team setting amid a variety of tasks such as data entry and reporting. There are physical aspects as well, including lifting and setting up event materials. Key personal attributes include attention to detail, commitment to service, and a strong belief in the organization's purpose to support those who have served and individuals facing challenges.
Overall, the Volunteer & Events Coordinator is integral to sustaining and growing a vibrant volunteer base and successfully executing events that raise funds, build awareness, and strengthen community ties necessary for the ongoing impact of Operation Freedom Paws.
Job Requirements
- 2-4 years of experience in volunteer coordination, event planning, nonprofit work, or a related field preferred
- strong organizational and project management skills
- excellent written and verbal communication skills
- ability to work both independently and collaboratively in a small team environment
- experience coordinating events, including logistics, vendors, and on-site execution
- comfortable engaging with volunteers, donors, corporate partners, and community members
- detail-oriented with strong administrative and follow-through skills
- proficiency in Microsoft Office and Google Workspace
- experience with CRM or donor databases such as Little Green Light or GiveSmart preferred
- ability to lift and carry event materials and assist with event setup and breakdown
- willingness to work occasional evenings and weekends for events and volunteer activities
- passion for the mission of Operation Freedom Paws and commitment to supporting veterans, first responders, and individuals with disabilities
Job Qualifications
- 2-4 years of experience in volunteer coordination, event planning, nonprofit work, or a related field preferred
- strong organizational and project management skills
- excellent written and verbal communication skills
- ability to work both independently and collaboratively in a small team environment
- experience coordinating events including logistics, vendors, and on-site execution
- comfortable engaging with volunteers, donors, corporate partners, and community members
- detail-oriented with strong administrative and follow-through skills
- proficiency in Microsoft Office and Google Workspace
- experience with CRM or donor databases such as Little Green Light or GiveSmart preferred
- passion for the mission of Operation Freedom Paws and commitment to supporting veterans, first responders, and individuals with disabilities
Job Duties
- Lead volunteer recruitment efforts to grow and sustain a strong, mission-aligned volunteer base
- manage the full volunteer lifecycle, including applications, screening, onboarding, and placement
- assign and schedule volunteers for events, programs, and ongoing organizational needs
- coordinate and lead volunteer orientations and provide ongoing training and support
- serve as the primary point of contact for all volunteer communications
- develop and maintain consistent communication with volunteers through regular emails, updates, and newsletters
- steward volunteers through ongoing engagement, recognition, and relationship-building to support retention
- maintain accurate records of volunteer hours, participation, and engagement
- coordinate and support all volunteer programs including corporate volunteer groups, gardening club, youth board engagement, and facility support
- support planning and execution of all fundraising and community events including golf tournament, wine gala, and smaller community events
- conduct venue research and assist with vendor coordination
- lead solicitation and tracking of in-kind donations including auction and raffle items
- assist with event logistics, timelines, and administrative coordination
- coordinate décor, setup, and breakdown for events
- manage attendee registration, tracking, and overall guest experience
- provide on-site event management support to ensure smooth and successful execution
- work closely with the Director of Development & Marketing to support fundraising goals and event strategy
- collaborate with staff, volunteers, and community partners to enhance program and event success
- provide additional administrative support as needed including data entry, reporting, and general coordination tasks
- represent Operation Freedom Paws professionally at events and volunteer activities
- assist with additional administrative tasks as needed
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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