Vibee - Seasonal Production & Operations Coordinator
Job Overview
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
flexible schedule
Professional Development
Job Description
Vibee is a dynamic and innovative company specializing in creating unforgettable destination experiences for music and entertainment fans around the world. Founded by Live Nation, the world’s leading live entertainment company, and Insomniac, Vibee brings together premier event production expertise and unparalleled access to some of the most coveted live events globally. The company’s mission is to provide fans with immersive, high-quality experiences at festivals, concerts, and bespoke event packages both on land and at sea. Through curated activations and meticulously planned guest experiences, Vibee sets a new standard for memorable and transformative entertainment journeys. As a part of the Live Nation and Insomniac family, Vibee benefits from decades of expertise in live entertainment, ensuring that each event is delivered seamlessly and with exceptional attention to detail.
The role of the Onsite Production & Operations Coordinator at Vibee is a key position responsible for supporting the smooth execution of onsite activations at various events. Reporting directly to the Sr. Director of Global Experience, this role involves extensive coordination with venue managers, vendors, and internal teams to ensure that all operational aspects of Vibee’s onsite activations are executed flawlessly. The ideal candidate will play a pivotal role in managing opening and closing procedures, vendor relationships, and schedules, thereby enabling the project managers and operations teams to deliver an exceptional guest experience.
This full-time position requires a highly organized and detail-oriented individual who thrives in fast-paced and guest-facing environments. The Onsite Production & Operations Coordinator is integral to daily operations support, which includes maintaining accurate records, managing inventory, overseeing resource allocation, and ensuring compliance with company policies and safety standards. By collaborating closely with the customer experience and onsite operations teams, the coordinator helps maintain the flow and cleanliness of the event space while providing real-time logistical support.
Furthermore, this position demands strong vendor and partner coordination skills, overseeing relationships with multiple onsite vendors such as IPS, Discreet, Venetian Cleaning, as well as additional third parties. This ensures all partners align with venue protocols and activation expectations to guarantee a uniform and high-quality experience across all touchpoints.
Scheduling and team coordination are also critical components of the role. The coordinator will work alongside the onsite operations manager to review and approve team hours, manage access and logins for new team members, and generally support the alignment and effectiveness of the onsite team.
Candidates should be prepared to work flexible hours, including evenings, weekends, and holidays, and travel as required to support various events. The work environment can be fast-paced and loud with varying temperature conditions, so resilience and adaptability are essential qualities for success in this role. Overall, the Onsite Production & Operations Coordinator is a vital contributor to Vibee’s mission of delivering world-class event experiences that captivate and delight audiences worldwide.
The role of the Onsite Production & Operations Coordinator at Vibee is a key position responsible for supporting the smooth execution of onsite activations at various events. Reporting directly to the Sr. Director of Global Experience, this role involves extensive coordination with venue managers, vendors, and internal teams to ensure that all operational aspects of Vibee’s onsite activations are executed flawlessly. The ideal candidate will play a pivotal role in managing opening and closing procedures, vendor relationships, and schedules, thereby enabling the project managers and operations teams to deliver an exceptional guest experience.
This full-time position requires a highly organized and detail-oriented individual who thrives in fast-paced and guest-facing environments. The Onsite Production & Operations Coordinator is integral to daily operations support, which includes maintaining accurate records, managing inventory, overseeing resource allocation, and ensuring compliance with company policies and safety standards. By collaborating closely with the customer experience and onsite operations teams, the coordinator helps maintain the flow and cleanliness of the event space while providing real-time logistical support.
Furthermore, this position demands strong vendor and partner coordination skills, overseeing relationships with multiple onsite vendors such as IPS, Discreet, Venetian Cleaning, as well as additional third parties. This ensures all partners align with venue protocols and activation expectations to guarantee a uniform and high-quality experience across all touchpoints.
Scheduling and team coordination are also critical components of the role. The coordinator will work alongside the onsite operations manager to review and approve team hours, manage access and logins for new team members, and generally support the alignment and effectiveness of the onsite team.
Candidates should be prepared to work flexible hours, including evenings, weekends, and holidays, and travel as required to support various events. The work environment can be fast-paced and loud with varying temperature conditions, so resilience and adaptability are essential qualities for success in this role. Overall, the Onsite Production & Operations Coordinator is a vital contributor to Vibee’s mission of delivering world-class event experiences that captivate and delight audiences worldwide.
Job Requirements
- must be authorized to work in the U.S. without sponsorship
- must be able to tolerate loud noise levels and busy onsite environments
- must be willing to work evening and weekend hours as required
- must be willing to travel as needed
Job Qualifications
- 2+ years of experience in event production, venue operations, or experiential activations
- excellent organizational and multitasking abilities
- strong communication skills and vendor coordination experience
- comfortable working in fast-paced, guest-facing environments
- familiarity with scheduling/timekeeping platforms (TCP experience a plus)
- willingness to work flexible hours including evenings, weekends, and holidays
Job Duties
- Coordinate daily production schedules and ensure alignment with overall project timelines
- maintain accurate records of materials, work orders, and production outputs
- assist in resource planning and allocation to maximize efficiency and meet deadlines
- support communication between departments to ensure seamless handoffs and information flow
- manage inventory levels and coordinate procurement needs with the supply chain team
- ensure compliance with company policies, safety standards, and industry regulations
- monitor the daily flow of the space, providing real-time support across staffing, logistics, and guest-facing moments
- help enforce standards around cleanliness, safety, and brand experience
- oversee and communicate with onsite vendors including IPS, Discreet, Venetian Cleaning, and other third-party vendors as needed
- track and follow up on vendor scheduling, presence, and execution in the space
- ensure all partners are aligned with venue protocols and activation expectations
- collaborate with the onsite operations manager to review and approve team hours in TCP
- assist with access/logins for new team members as needed
Job Location
Your Profile Is Visible To Hiring Managers Across OysterLink.
We'll match you with best jobs
Get job offers faster
Search For More Opportunities:
How Candidates Get Hired Faster
Apply to 2–3 similar roles
Complete profile & get best matches
Check new opportunities daily
