Venue Sales & Event Coordinator

The University of Pennsylvania, widely recognized as Penn, stands as the largest private employer in Philadelphia and is renowned globally for its commitment to education, research, and innovation. As a prestigious Ivy League institution, Penn consistently ranks among the top ten universities in the U.S. News & World Report annually. With 12 distinguished schools offering undergraduate, graduate, and continuing education programs, the university is noted for its unique interdisciplinary approach to scholarship and learning. Beyond academics, Penn presents an exceptional workplace environment, balancing historical significance with vibrant cultural, educational, and recreational amenities. This urban campus in Philadelphia provides employees with access to a dynamic city known for its rich cultural heritage and numerous leisure opportunities.

Penn is dedicated to fostering a supportive and inclusive work culture, offering competitive benefits including excellent healthcare coverage, tuition assistance for employees and their families, robust retirement plans, and extensive professional development programs. Employees enjoy a comprehensive wellness portfolio, flexible working arrangements, and various family-friendly benefits designed to support work-life balance.

The position of Venue Sales and Event Coordinator within the University Museum is crucial in facilitating the seamless execution of diverse events hosted on campus. Reporting directly to the Director of Venue Sales and Events, this role demands a proactive and dynamic individual to manage assigned events from inception through completion. Responsibilities include coordinating rental and student events catering to groups of varying sizes, collaborating closely with catering, security, building operations, and external vendors to ensure impeccable service quality and client satisfaction.

This role requires a candidate who thrives in a fast-paced, often noisy environment, demonstrates meticulous attention to detail, and can juggle multiple projects simultaneously. The coordinator supports the event team by providing hands-on assistance during events, managing administrative tasks including contracts, invoicing, and follow-ups, and utilizing CRM software such as Altru to maintain efficient workflow and client interactions. Flexibility in schedule is essential, as the role occasionally entails working evenings and weekends to oversee event operations.

Located in Philadelphia, Pennsylvania, this hourly position offers a competitive wage range of $17.98 to $21.63 based on experience and qualifications. As a bargaining unit role, terms of employment are governed by a collective bargaining agreement, ensuring fair and equitable treatment. The position also embodies the University’s commitment to equity and inclusion, welcoming candidates from diverse backgrounds without bias related to race, color, sex, sexual orientation, religion, national origin, age, disability, or veteran status.

Overall, the Venue Sales and Event Coordinator at the University of Pennsylvania represents an exciting opportunity to be part of a world-class institution, contributing to the cultural and academic vitality of the campus through effective event coordination and exemplary customer service.