Venue & Events Coordinator

Our venue is a dynamic event space renowned for hosting a diverse range of events, including weddings, corporate functions, banquets, and community gatherings. Known for its vibrant atmosphere and exceptional service standards, our establishment provides an ideal backdrop for memorable occasions that require meticulous coordination and excellent hospitality. We pride ourselves on our ability to deliver event experiences that surpass expectations by combining a passionate team, versatile facilities, and a client-oriented approach. As a part-time employer, we offer a competitive annual salary ranging from $35,000 to $40,000, along with a flexible work schedule that supports a healthy work-life balance.

The role of Venue Coordinator is a pivotal position within our team. This role is crafted for an energetic and detail-oriented individual who thrives in a fast-paced environment and possesses a genuine passion for hospitality and event planning. The Venue Coordinator will be responsible for leading the planning, organization, and successful management of weddings and a variety of other events hosted at our venue. From the initial stages of event conceptualization to the final wrap-up, our Venue Coordinator ensures seamless coordination across all elements of event execution.

You will work closely with clients to understand their vision, requirements, and budgets, translating these into comprehensive event plans that incorporate timelines, venue layouts, catering, entertainment, and technical needs. Your role will also involve negotiating vendor contracts to secure the best terms and cultivating strong, professional relationships with various vendors and clients alike.

Apart from overseeing the logistical aspects before and during events—including setup, staffing, and breakdown—you will also play an instrumental role in budget management by tracking expenses and promoting value-added services that enhance client satisfaction and venue revenue. Additionally, you will contribute to marketing initiatives aimed at boosting venue bookings through social media engagement, strategic partnerships, and outreach efforts.

A key aspect of this role is exceptional guest service, where effective communication and prompt response to client inquiries are paramount. You will maintain organized records relating to contracts, permits, insurance, and post-event evaluations, while ensuring compliance with all safety and health regulations relevant to our catering and venue operations.

This position is perfect for someone with proven experience in event planning or management within hospitality environments such as hotels, restaurants, or banquet facilities. A strong background in contract negotiation, vendor relationship management, event marketing, and budget oversight is essential. Experience with banquet operations or catering services will be highly regarded, as will excellent time management skills to juggle multiple events under strict deadlines.

Joining us as a Venue Coordinator means bringing your organizational skills, proactive approach, and dedication to hospitality. You will play a critical role in creating extraordinary events that leave lasting impressions, making every detail count. If you are passionate about event planning and delivering top-tier service, we invite you to apply and become a vital part of our enthusiastic and growing team.