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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $24.75 - $36.25
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Flexible work schedule
Employee Discounts
Job Description
The University Event Planner position is hosted by a prestigious university known for its commitment to excellence in education and community engagement. This role specifically operates within the university's event management division, which is responsible for planning, coordinating, and executing a wide array of events on campus. These events range from academic conferences and public lectures to student activities and special institutional celebrations. The university environment offers a unique and dynamic platform where diverse groups convene, requiring meticulous planning and seamless coordination to ensure successful event outcomes.
As a university-affiliated position, the role is pivotal in managing the entire eve... Show More
As a university-affiliated position, the role is pivotal in managing the entire eve... Show More
Job Requirements
- Bachelor's degree in business administration, hospitality management, event management, facilities management, or a related field, or an equivalent combination of education and experience
- minimum of 5 years of progressive experience in event operations, venue management, hospitality operations, or facilities leadership
- demonstrated experience managing complex, concurrent events in a multi-use venue or institutional environment
- proven supervisory experience, including staff leadership, scheduling, training, and performance management
- strong operational judgment with the ability to make timely, confident decisions in dynamic environments
- experience coordinating multiple service areas such as AV/production, custodial services, facilities, and security
- proficiency with Microsoft 365 applications (Outlook, Teams, Excel, Word, SharePoint)
- excellent organizational, communication, and problem-solving skills
Job Qualifications
- Bachelor's degree in Business Administration, Hospitality Management, Event Management, Facilities Management, or a related field, or an equivalent combination of education and experience
- minimum of 5 years of progressive experience in event operations, venue management, hospitality operations, or facilities leadership
- demonstrated experience managing complex, concurrent events in a multi-use venue or institutional environment
- proven supervisory experience, including staff leadership, scheduling, training, and performance management
- strong operational judgment with the ability to make timely, confident decisions in dynamic environments
- experience coordinating multiple service areas such as AV/production, custodial services, facilities, and security
- proficiency with Microsoft 365 applications (Outlook, Teams, Excel, Word, SharePoint)
- excellent organizational, communication, and problem-solving skills
Job Duties
- Serve as the primary contact for internal and external event inquiries
- conduct intake meetings to understand client goals, scope, timelines, and constraints
- determine event feasibility and alignment with University and venue policies
- manage the event sales pipeline including proposals and space availability
- prepare and manage event contracts, pricing, and terms
- communicate financial expectations and inclusions/exclusions to clients
- coordinate deposits, billing milestones, and approvals with Finance
- ensure all financial details are finalized prior to event confirmation
- develop and maintain complete event documentation including diagrams and run-of-show
- enter and maintain accurate event information within EMS
- ensure event status is updated appropriately
- attach all supporting documentation within EMS
- adhere to established brand experience and Purser Center SOPs during planning and documentation
- ensure consistency in planning standards and EMS practices
- identify workflow gaps or inefficiencies and recommend SOP improvements
- support development and refinement of SOPs related to event planning and handoffs
- conduct timely handoff of confirmed events to operational leadership
- ensure documentation is complete and finalized prior to handoff
- flag operational risks or special requirements
- remain available for clarification without assuming execution responsibility
- serve as Building Manager for assigned events
- provide on-site supervision focused on policy compliance and safety
- act as liaison between event staff, Facilities, and Brand Experience leadership
- document issues or incidents following events
- support post-event reconciliation and final billing review
- gather feedback and lessons learned
- maintain organized records for reporting and improvement
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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