Travel Coordinator - Program/Event

Veeva Systems is a mission-driven organization and a pioneer in the industry cloud sector, dedicated to helping life sciences companies bring therapies to patients faster. Established as one of the fastest-growing software as a service (SaaS) companies in history, Veeva surpassed $3 billion in revenue in its last fiscal year and continues to show extensive growth potential moving forward. The company stands out not only for its impressive financial growth but also for its unwavering commitment to its core values: Do the Right Thing, Customer Success, Employee Success, and Speed. Veeva differentiates itself as a public benefit corporation (PBC), legally committed to balancing the interests of its customers, employees, society, and investors — a rare attribute for a publicly traded company that highlights its dedication to making a positive impact beyond profit alone.

Veeva operates with a flexible Work Anywhere philosophy, enabling employees to thrive in their preferred workspace, whether at home or in the office. This approach reflects the organization’s dedication to employee wellbeing, productivity, and work-life balance, fostering a dynamic and engaging corporate culture. With headquarters located in the San Francisco Bay Area and offices across more than 15 countries worldwide, Veeva offers a globally connected yet locally agile work environment.

The travel coordinator role at Veeva Systems is a dynamic position that plays a crucial part in supporting pharmaceutical educational events by managing all aspects of travel booking, itinerary coordination, and compliance. This position requires an individual who excels at managing high-volume, deadline-driven activities while maintaining clear and consistent communication with both internal teams and external stakeholders such as healthcare professionals (HCPs). The travel coordinator will be responsible for arranging flights, hotels, ground transportation, and other logistics, ensuring each component complies with Veeva’s travel policies, budget constraints, and industry regulations. This person will also assist in budget management, support program planning efforts, and maintain accurate event documentation for seamless execution.

The ideal candidate for this role will possess strong analytical and problem-solving skills as well as professional communication abilities that enable effective handling of frequent phone and email interactions. Managing a high volume of travel requests and event logistics requires multitasking in a fast-paced environment, where priorities can change rapidly. Additionally, the role demands proficiency in Microsoft Office applications like Word and Excel, including financial calculations and functions such as pivot tables and VLOOKUPs. Familiarity with Gmail and database management tools will also help ensure success in this role.

This position requires the ability to work in-office three days a week (Tuesday through Thursday) and participate in rotational after-hours phone coverage, demonstrating a commitment to team collaboration and responsiveness. Compensation for the travel coordinator role ranges from $22 to $28 per hour, subject to experience and location, with additional potential for variable bonuses or stock awards. This comprehensive role is perfect for an organized, detail-oriented professional eager to contribute to a mission-driven company transforming the life sciences industry through collaboration and innovation.