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Job Overview
Compensation
Hourly
Range $22.75 - $32.75
Benefits
Health Insurance
Dental Insurance
Paid Time Off
401(k)
Flexible spending account
Professional development opportunities
Travel reimbursement
Job Description
Our client is a reputed organization located in Foster City, CA, offering an 18-month contract opportunity for a Training & Events Coordinator. The company operates at the forefront of Commercial Learning + Development within the biotech and pharmaceutical sector, known for its commitment to excellence and innovation in training solutions. This role is 100% onsite, emphasizing hands-on management of training events that support the organization's commercial training initiatives such as New Hire Training and Leadership Training programs. The establishment prides itself on fostering a dynamic and collaborative work environment where strategic event execution plays a key role in driving business... Show More
Job Requirements
- Bachelor's degree or higher in relevant field
- 7+ years of experience with BS/BA, 5+ years with MS/MA or MBA
- proven experience in event planning and project management
- excellent communication and negotiation skills
- ability to manage multiple competing priorities
- strong analytical and strategic thinking abilities
- proficiency in Microsoft Office
- ability to travel approximately 40% domestically
- ability to work onsite in Foster City, CA
- flexibility to work under pressure and handle evolving tasks
Job Qualifications
- 7+ years of experience with a BS/BA degree
- 5+ years of experience with MS/MA or MBA degree
- degree in Event Management, Hospitality & Tourism Management or equivalent preferred
- significant meeting and event management experience
- Certified Meeting Professional (CMP) preferred
- strong communication and influencing skills
- proficient in Microsoft Office suite
- strategic thinker with big-picture decision making skills
- ability to work independently and in a team
- experience in biotech/pharmaceutical industry preferred
- experience managing vendors and event logistics
- strong problem-solving and project management skills
Job Duties
- Lead projects to successful delivery while providing an exceptional stakeholder experience
- engage stakeholders to align project priorities, coordinate interdependencies, and navigate risks
- deliver executive level updates to senior management
- lead process assessments leveraging tools like process mapping and root cause analysis
- manage and execute training events and ad hoc meeting requests
- partner with stakeholders on training event planning to ensure business needs are met
- execute RFPs, venue sourcing, and site selection
- negotiate contracts for hotels, venues, and vendors
- manage food and beverage logistics
- source and oversee vendors for production and AV elements
- develop and manage project timelines and action plans
- interface with internal training teams and vendors
- produce pre-event communications and post-event analysis
- manage registration tasks including invite lists and attendee management
- conduct planning meetings with cross-functional teams
- ensure vendor deliverables and timelines are met
- evaluate and establish SOP procedures to improve efficiencies
- mentor colleagues on event planning and project management
- oversee strategic projects impacting broader teams and organization
Job Criteria
Experience
Expert Level (7+ years)
Job Location
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