Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Travel reimbursement
Professional development opportunities
Employee wellness programs
Job Description
Acumed LLC is a prominent part of Marmon Holdings, a global industrial organization proudly backed by Berkshire Hathaway. The company is dedicated to making a meaningful impact in the healthcare industry by offering innovative medical solutions. Acumed LLC operates within the medical device sector and is known for fostering a culture that empowers employees to excel while providing diverse learning and professional opportunities. The organization values leadership at every level and encourages collaboration among its teams to drive success and continuous improvement. As part of its commitment to positive global impact, Acumed emphasizes diversity, inclusion, and integrity in all aspects of its operations.
The role of Trade Show and Events Coordinator at Acumed LLC is an integral position that focuses on the planning, management, and execution of both major and regional trade shows for designated regions and business units. This role requires close collaboration with BU Marketing Directors, Product Managers, and the Marketing Communications team to ensure an exceptional and cohesive customer experience. The coordinator takes charge of developing and overseeing detailed event project plans, budgets, agendas, and timelines that align with company goals and branding standards.
Key responsibilities include vendor management, on-site coordination, booth layout optimization, and logistical arrangements such as ordering materials, arranging catering, and organizing accommodations and transportation. The coordinator is also tasked with maintaining strong relationships with trade show associations to bolster Acumed's industry presence and to audit and manage event-related financials for accuracy and budget compliance. Additionally, the role supports cadaveric labs and other event-related activities as needed.
This full-time position demands significant travel, approximately 30%, to attend major trade shows nationwide and internationally. The ideal candidate will have a bachelor's degree and a minimum of three years of relevant trade show and event planning experience. Having a Certified Meeting Professional (CMP) designation is preferred. The ability to manage multiple priorities, strong organizational skills, and proficiency with Microsoft Office Suite are essential. Candidates must be adept in communication, presentation, and problem-solving within a dynamic and deadline-driven work environment.
Overall, the Trade Show and Events Coordinator position offers an exciting opportunity to play a pivotal role in representing Acumed LLC at key industry events, driving customer engagement, and supporting the company’s marketing strategies. The role is suited for a detail-oriented, highly motivated professional who thrives in a collaborative and fast-paced environment and is passionate about delivering high-quality events that enhance brand visibility and customer relationships.
The role of Trade Show and Events Coordinator at Acumed LLC is an integral position that focuses on the planning, management, and execution of both major and regional trade shows for designated regions and business units. This role requires close collaboration with BU Marketing Directors, Product Managers, and the Marketing Communications team to ensure an exceptional and cohesive customer experience. The coordinator takes charge of developing and overseeing detailed event project plans, budgets, agendas, and timelines that align with company goals and branding standards.
Key responsibilities include vendor management, on-site coordination, booth layout optimization, and logistical arrangements such as ordering materials, arranging catering, and organizing accommodations and transportation. The coordinator is also tasked with maintaining strong relationships with trade show associations to bolster Acumed's industry presence and to audit and manage event-related financials for accuracy and budget compliance. Additionally, the role supports cadaveric labs and other event-related activities as needed.
This full-time position demands significant travel, approximately 30%, to attend major trade shows nationwide and internationally. The ideal candidate will have a bachelor's degree and a minimum of three years of relevant trade show and event planning experience. Having a Certified Meeting Professional (CMP) designation is preferred. The ability to manage multiple priorities, strong organizational skills, and proficiency with Microsoft Office Suite are essential. Candidates must be adept in communication, presentation, and problem-solving within a dynamic and deadline-driven work environment.
Overall, the Trade Show and Events Coordinator position offers an exciting opportunity to play a pivotal role in representing Acumed LLC at key industry events, driving customer engagement, and supporting the company’s marketing strategies. The role is suited for a detail-oriented, highly motivated professional who thrives in a collaborative and fast-paced environment and is passionate about delivering high-quality events that enhance brand visibility and customer relationships.
Job Requirements
- Bachelor's degree
- minimum of three years' trade show and event planning experience
- ability to manage multiple priorities
- strong organizational skills
- proficiency with Microsoft Office Suite
- excellent communication skills
- ability to work independently and in a team environment
- ability to travel approximately 30% for major trade shows
Job Qualifications
- Bachelor's degree with a minimum of three years' trade show and event planning experience
- Certified Meeting Professional (CMP) designation preferred
- ability to manage multiple priorities
- detail oriented
- highly organized
- excellent writing, verbal communication, and presentation skills
- competency in creating PowerPoint presentations and utilizing Excel spreadsheets for activity tracking
- ability to work collaboratively and independently in a cross-functional and team-oriented environment
- proficient with Microsoft Office Suite
- ability to respond professionally to direction and feedback
- strong verbal and written communication skills
- ability to problem solve and work independently in a changing and multi-tasking environment with numerous deadlines
- ability to successfully manage multiple, concurrent project demands within established timelines and budgets on a global scale
- significant travel to major trade shows required, approximately 30%
Job Duties
- Plans, manages, and executes major and regional trade shows
- develops, manages, and oversees event project plan, budget, agenda, and timeline
- drives vendor and internal team deliverables to meet timeline and budget requirements
- provides on-site management for major trade shows, including set-up and tear-down
- works cross-functionally to optimize booth layout and product displays for all trade shows
- responsible for materials ordering, arranging facilities, catering, hotels, transportation, off-site events, and other arrangements
- maintains strong relationships with major trade show associations to support and enhance Acumed's industry presence
- serves as a liaison with vendors for assigned projects to ensure quality, customer satisfaction, and adherence to Acumed branding standards
- audits trade shows and event expenditures monthly to ensure correct allocation of expenses
- reviews event invoices for accuracy and submits purchase orders for payment
- solicits feedback on the effectiveness of displays, lead retrieval, booth staff, etc., creates action plans and recommends improvements to increase vendor quality, decrease costs, and increase program quality
- assists with cadaveric labs
- conducts work in accordance with Acumed compliance policies
- documents surgeon expenses and reports monthly
- processes event-related payments
- supports other events as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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