Toledo Complex Food & Beverage - Catering Coordinator

Toledo, OH, USA|Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

401(k)

Employee Discounts

Career development opportunities

inclusive work environment

Job Description

Legends Global is a leading hospitality partner known for its premium services across some of the world's most renowned live events, venues, and brands. Specializing in an integrated service model that spans hospitality, venue management, partnerships, merchandise, and live event operations, Legends Global consistently delivers extraordinary guest experiences. With a vast network covering over 450 venues worldwide, the company manages more than 20,000 events annually and welcomes 165 million guests. The business thrives on ambitious thinking, teamwork, and decisive execution, fostering an inclusive culture where employees are encouraged to contribute, grow, and excel. At Legends Global, success is driven by a daily commitment to excellence and a passion for creating memorable experiences.

The role available is for a Catering Coordinator within the Toledo Complex, which comprises the Huntington Center and the Glass City Center. This position offers operational support for both venues, focusing on the special events and catering department's day-to-day activities. The Catering Coordinator plays a critical role in planning, detailing, and executing catering requests for internal and special events. They are responsible for creating event orders, floor plans, and logistics reports while collaborating closely with culinary teams to select appropriate menus and manage internal cost tracking. The candidate will assist the Director of Catering in event planning and order execution, supporting both the catering operations for ticketed events and the overall department functions. This role also involves generating documentation for post-event invoicing and participating in staff and production meetings to ensure seamless event delivery. This position is ideal for an individual seeking to develop expertise in special events planning, catering management, and event coordination within a fast-paced, dynamic environment. The role emphasizes attention to detail, excellent customer service, and the ability to juggle multiple tasks efficiently. The ideal candidate will also cultivate conflict resolution skills applicable to event planning and execution. This position offers a comprehensive experience across varied facets of hospitality, catering operations, and live event management within a leading global venue management organization.

Job Requirements

Bachelor's degree from a college or university or minimum 3 to 5 years of relevant experience
minimum 1 year in hospitality coordinator role
proficient in Microsoft Office including document formatting
working knowledge of culinary/food and beverage
ability to work in fast-paced environment
excellent organizational and multitasking skills
creative thinking ability
strong written and verbal communication skills
knowledge of catering event order systems (Momentous, Reserve, Delphi preferred)
ability to lift 75 lbs
ability to stand and work on feet for 8-10 hours
ability to stretch, reach and climb ladders
work independently and exercise judgment and initiative
remain flexible and adapt to changing situations
ability to work effectively under pressure
ability to operate a personal computer and property work order systems
excellent customer service skills

Job Qualifications

Prior experience in creating BEO’s
proficiency in Microsoft Excel, Word, Outlook, and PowerPoint
Microsoft Office document formatting skills
knowledge of catering event order systems such as Momentous, Reserve, Delphi (a plus)
familiarity with Social Tables, All Seated, Delphi Diagrams or Visio (a plus)
detail-oriented and organized
excellent customer service and multitasking ability
ability to work in fast-paced environments
creativity and ability to think outside the box
minimum 1 year in hospitality coordinator role
working knowledge of culinary/food and beverage
strong written and verbal communication skills
interest in special events and hospitality industry
computer skills including Microsoft Office

Job Duties

Plan, detail and execute catering requests for internal events and special events as assigned
create event orders, floor plans and event logistics reports
responsible for preparing and executing BEO meetings
work in conjunction with the culinary team to select menu options for assigned events and track internal costs
create event orders for ticketed events
assist the Director of Catering & Special Events with planning and executing catering orders
provide documentation to accounting department for post-event invoices
plan and execute special events as assigned
support catering operations for ticketed and special events
attend staff and stadium production meetings
support day to day operations for catering front of house including maintaining BEO documentation, change reports and event tracking
monitor venue calendar for catering requests
assist in special events preparation
assist with onsite event management front and back of house
develop knowledge of conflict resolution related to events planning and execution