Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $14.75 - $17.75
Work Schedule
Standard Hours
Day Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Professional development opportunities
inclusive work environment
Job Description
Legends Global is a leading hospitality partner catering to the world’s most prestigious live events, venues, and brands. As a company, Legends Global operates a fully integrated service model that encompasses hospitality, venue management, partnerships, merchandise, and live event operations, delivering exceptional experiences across diverse touchpoints. With a global network of over 450 venues, this dynamic company hosts more than 20,000 events annually, delighting 165 million guests worldwide. Legends Global thrives on ambitious thinking, collaboration, and bold execution and is committed to fostering an inclusive work environment where employees can grow, contribute, and thrive. Their culture embraces a winning mindset every day, focusing on creating unforgettable experiences by delivering world-class hospitality services.
The company is currently seeking a Catering Coordinator for the Toledo Complex, which includes the Huntington Center and the Glass City Center. This role offers part-time employment hours and is integral to supporting the special events and catering department's daily operations across both venues. As a Catering Coordinator, you will play a vital role in planning, detailing, and executing catering requests for internal and special events. You will be responsible for creating Banquet Event Orders (BEOs), floor plans, and event logistics reports. Additionally, you will assist the Director of Catering in executing catering orders and managing event documentation.
This position requires working closely with department managers and the culinary team to select menu options and manage costs associated with ticketed and non-ticketed events. The Coordinator also supports front-of-house catering operations by maintaining event documentation, tracking weekly events, and attending regular staff and stadium production meetings. The role demands strong organizational skills, the ability to multi-task in a fast-paced environment, and the creativity to think outside the box. Knowledge of various event order systems such as Momentous, Reserve, and Delphi, as well as diagramming software like Social Tables or Visio, is a plus.
Candidates with a minimum of one year of hospitality coordination experience, familiarity with food and beverage operations, and proficiency in Microsoft Office are ideal for this role. The position may require physical effort such as lifting up to 75 pounds, standing for long durations, climbing ladders, and working both indoors and outdoors during event times. Legends Global is an Equal Opportunity/Affirmative Action employer encouraging diverse candidates, including women, minorities, individuals with disabilities, and protected veterans, to apply.
The company is currently seeking a Catering Coordinator for the Toledo Complex, which includes the Huntington Center and the Glass City Center. This role offers part-time employment hours and is integral to supporting the special events and catering department's daily operations across both venues. As a Catering Coordinator, you will play a vital role in planning, detailing, and executing catering requests for internal and special events. You will be responsible for creating Banquet Event Orders (BEOs), floor plans, and event logistics reports. Additionally, you will assist the Director of Catering in executing catering orders and managing event documentation.
This position requires working closely with department managers and the culinary team to select menu options and manage costs associated with ticketed and non-ticketed events. The Coordinator also supports front-of-house catering operations by maintaining event documentation, tracking weekly events, and attending regular staff and stadium production meetings. The role demands strong organizational skills, the ability to multi-task in a fast-paced environment, and the creativity to think outside the box. Knowledge of various event order systems such as Momentous, Reserve, and Delphi, as well as diagramming software like Social Tables or Visio, is a plus.
Candidates with a minimum of one year of hospitality coordination experience, familiarity with food and beverage operations, and proficiency in Microsoft Office are ideal for this role. The position may require physical effort such as lifting up to 75 pounds, standing for long durations, climbing ladders, and working both indoors and outdoors during event times. Legends Global is an Equal Opportunity/Affirmative Action employer encouraging diverse candidates, including women, minorities, individuals with disabilities, and protected veterans, to apply.
Job Requirements
- Bachelor's degree from a college or university or minimum 3 to 5 years previous experience working in a warehouse or equivalent combination of education and experience
- prior experience in creating BEOs
- proficiency in Microsoft Excel, Word, Outlook and PowerPoint
- knowledge of catering event order systems such as Momentous, Reserve, Delphi is a plus
- detailed oriented and organized
- excellent customer service skills
- ability to work in fast paced environment
- creative and ability to think outside the box
- ability to lift 75 lbs
- ability to stand for long hours during events
- ability to climb ladders and work from heights as necessary
- strong written and verbal communication skills
- interest and understanding of the special events and hospitality industry
Job Qualifications
- Minimum 1 year in hospitality coordinator role
- working knowledge of culinary, food & beverage
- detail oriented and experience in creating BEOs
- strong written and verbal communication skills
- interest and understanding of the special events and hospitality industry
- computer skills including Microsoft Office document formatting
- ability to work in fast paced environment
- creative and ability to think outside the box
- prior experience in creating BEOs
- proficient in Microsoft Excel, Word, Outlook and PowerPoint
- knowledge of catering event order systems such as Momentous, Reserve, Delphi
- knowledge of Social Tables, All Seated, Delphi Diagrams or Visio is a plus
- excellent customer service and multitasking abilities
Job Duties
- Plan, detail and execute catering requests for internal and special events as assigned
- create event orders, floor plans and event logistics reports
- prepare and execute BEO meetings
- work with culinary team to select menu options and track costs
- create event orders for ticketed events
- assist Director of Catering with planning and executing catering orders
- provide documentation for accounting to generate post event invoices
- plan and execute special events as assigned
- support catering operations for all ticketed and special events
- attend staff and stadium production meetings
- support day to day catering department operations including maintaining BEO documentation, generating change reports and weekly event tracking reports
- monitor venue calendar for catering requests
- assist in special events preparation
- assist with on site event management front and back of house
- develop knowledge of conflict resolution related to event planning and execution
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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