Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $14.75 - $17.75
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Professional development opportunities
Job Description
Legends Global is a leading hospitality partner renowned for delivering exceptional experiences at some of the world's greatest live events, venues, and brand activations. Operating a fully integrated service model, Legends Global manages everything from hospitality and venue management to partnerships, merchandise, and live event operations. With a global footprint that encompasses over 450 venues, the company hosts more than 20,000 events annually, serving an astounding 165 million guests each year. This impressive scope is driven by a corporate culture focused on ambitious thinking, collaboration, and bold execution, contributing to Legends Global's reputation as a premier hospitality leader.
At Legends Global, creating inclusive environments where team members can grow, contribute, and thrive is a key priority. By fostering a winning mindset, the company motivates employees to deliver memorable experiences and maintain its position at the forefront of the hospitality industry.
The Toledo Complex, consisting of the Huntington Center and the Glass City Center, is a vital part of Legends Global's venue network. The Catering Coordinator role based at this location is a pivotal position, responsible for operational support across both venues specifically within the special events and catering department. This role carries the responsibility for the day-to-day operational activities related to special events and catering, ensuring seamless event execution from start to finish.
As a Catering Coordinator, you will work directly with the Director of Catering and various managers to gain hands-on experience in special events planning, creating Banquet Event Orders (BEOs), and managing venue-based catering services. The role demands a comprehensive understanding of event logistics, detail orientation, and the ability to coordinate multiple facets of catering operations concurrently. From planning and detailing catering requests to coordinating with culinary teams on menu selections, the Catering Coordinator ensures every event runs flawlessly.
In addition to logistical planning, this position also involves maintaining thorough documentation, such as event orders, floor plans, and reports, while supporting the financial side by preparing paperwork needed for post-event invoicing. The successful candidate will be involved in managing both internal client events and ticketed events, ensuring all operational aspects meet Legends Global's high standards.
This full-time position offers a dynamic work environment that emphasizes customer service excellence, creativity, and the ability to work under pressure in a fast-paced event setting. Exceptional organizational skills and a proactive work ethic are essential to thrive in this role. If you are seeking an opportunity to advance your career in hospitality and special events within a world-class organization, Legends Global’s Catering Coordinator position at the Toledo Complex offers a platform for professional growth and meaningful contribution to unforgettable experiences.
At Legends Global, creating inclusive environments where team members can grow, contribute, and thrive is a key priority. By fostering a winning mindset, the company motivates employees to deliver memorable experiences and maintain its position at the forefront of the hospitality industry.
The Toledo Complex, consisting of the Huntington Center and the Glass City Center, is a vital part of Legends Global's venue network. The Catering Coordinator role based at this location is a pivotal position, responsible for operational support across both venues specifically within the special events and catering department. This role carries the responsibility for the day-to-day operational activities related to special events and catering, ensuring seamless event execution from start to finish.
As a Catering Coordinator, you will work directly with the Director of Catering and various managers to gain hands-on experience in special events planning, creating Banquet Event Orders (BEOs), and managing venue-based catering services. The role demands a comprehensive understanding of event logistics, detail orientation, and the ability to coordinate multiple facets of catering operations concurrently. From planning and detailing catering requests to coordinating with culinary teams on menu selections, the Catering Coordinator ensures every event runs flawlessly.
In addition to logistical planning, this position also involves maintaining thorough documentation, such as event orders, floor plans, and reports, while supporting the financial side by preparing paperwork needed for post-event invoicing. The successful candidate will be involved in managing both internal client events and ticketed events, ensuring all operational aspects meet Legends Global's high standards.
This full-time position offers a dynamic work environment that emphasizes customer service excellence, creativity, and the ability to work under pressure in a fast-paced event setting. Exceptional organizational skills and a proactive work ethic are essential to thrive in this role. If you are seeking an opportunity to advance your career in hospitality and special events within a world-class organization, Legends Global’s Catering Coordinator position at the Toledo Complex offers a platform for professional growth and meaningful contribution to unforgettable experiences.
Job Requirements
- Bachelor's degree from a college or university or 3 to 5 years experience in a related role
- minimum 1 year experience as hospitality coordinator
- working knowledge of culinary or food and beverage
- proficiency with Microsoft Office including Excel, Word, Outlook and PowerPoint
- ability to work in fast paced environment
- excellent organizational and communication skills
- ability to multi task
- detail oriented
- able to stand for long periods and perform physical duties such as lifting up to 75lbs
- ability to move around event venue and climb ladders as needed
- creative thinker
- prior experience creating BEOs
- knowledge of catering event order system a plus
- positive customer service attitude
- flexibility to adjust to event demands
Job Qualifications
- Prior experience in creating BEOs
- proficiency in Microsoft Excel, Word, Outlook and PowerPoint
- Microsoft Office document formatting skills
- knowledge of catering event order systems such as Momentous, Reserve, Delphi a plus
- familiarity with Social Tables, All Seated, Delphi Diagrams or Visio a plus
- detailed oriented and organized
- excellent customer service skills
- ability to multi task
- ability to work in fast pace environment
- creative and able to think outside the box
- minimum 1 years hospitality coordinator experience
- working knowledge of culinary or food and beverage
- strong written and verbal communication skills
- interest in special events and hospitality industry
- computer skills including Microsoft Office document formatting
Job Duties
- Plan, detail and execute catering requests for internal events and special events as assigned
- create event orders, floor plans and event logistics reports
- prepare and execute BEO meetings
- work with culinary team to select menu options and track internal costs
- create event orders for ticketed events
- assist Director of Catering with planning and executing catering orders for internal clients
- provide documentation to accounting for post event invoices
- support catering operations for all ticketed and special events
- attend staff and stadium production meetings
- maintain BEO documentation, generate change reports and weekly event tracking reports
- monitor venue calendar for catering requests
- assist in special events preparation as needed
- assist with on site event management front and back of house
- develop knowledge of conflict resolution in special events planning and execution
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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