Title Office Coordinator | Full Time | Palm Springs Convention Center
Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $25.00 - $30.00
Benefits
Health Insurance
Dental Insurance
Vision Insurance
401(k) savings plan
401(k) matching
Paid Time Off
Job Description
Oak View Group (OVG) is a leading global company specializing in premium live entertainment infrastructure and services. Established in 2015, OVG operates on a comprehensive platform that includes venue development, management, hospitality, and sponsorship sales. The company manages a portfolio of seven world-class venues across four continents, including iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions. Their commitment to excellence in live entertainment makes OVG a dynamic and influential player within the industry.
The Palm Springs Convention Center, managed by Oak View Group, is a premier venue situated in the heart of the Coachella Valley. It hosts a wide array of events such as conventions, trade shows, corporate meetings, galas, and special celebrations. The venue prides itself on delivering exceptional food and beverage operations that include convention concessions, premium catering, banquet services, and customized event dining. Serving thousands of guests every year, the Palm Springs Convention Center is dedicated to creating memorable experiences through innovative culinary programs and outstanding hospitality.
The Office Coordinator role at the Palm Springs Convention Center is a full-time, regular position offering an hourly wage between $25.00 and $30.00. This position plays a vital role in supporting all departments at the venue, as well as providing direct assistance to the General Manager. The Office Coordinator manages a variety of administrative, clerical, and certain accounting duties that ensure the smooth operation of the office and facilitate communication across teams.
In this position, the Office Coordinator will be responsible for tasks such as managing accounts receivable data entry, maintaining various financial logs, handling phone correspondence, and responding to general customer inquiries. The coordinator will also provide critical administrative support, including mail distribution, supply ordering, calendar management, contract preparation, and filing. A significant part of the role involves assisting with client rental inquiries, event contracting, and supporting event-related duties.
The role demands a detail-oriented, reliable individual who can manage multiple priorities efficiently and maintain strict confidentiality and professionalism at all times. The Office Coordinator will collaborate extensively with management, other departments, clients, and external partners, ensuring that operations run seamlessly and that every event receives the high-quality support it deserves.
OVG values diversity, inclusivity, and ethical conduct, providing an empowering work environment that encourages innovation and excellence. The company offers competitive employee benefits including health, dental, and vision insurance, a 401(k) savings plan with matching contributions, and paid time off encompassing vacation, sick days, and holidays. The position remains open until September 25, 2026, inviting qualified candidates to become part of a team dedicated to revolutionizing live entertainment experiences.
The Palm Springs Convention Center, managed by Oak View Group, is a premier venue situated in the heart of the Coachella Valley. It hosts a wide array of events such as conventions, trade shows, corporate meetings, galas, and special celebrations. The venue prides itself on delivering exceptional food and beverage operations that include convention concessions, premium catering, banquet services, and customized event dining. Serving thousands of guests every year, the Palm Springs Convention Center is dedicated to creating memorable experiences through innovative culinary programs and outstanding hospitality.
The Office Coordinator role at the Palm Springs Convention Center is a full-time, regular position offering an hourly wage between $25.00 and $30.00. This position plays a vital role in supporting all departments at the venue, as well as providing direct assistance to the General Manager. The Office Coordinator manages a variety of administrative, clerical, and certain accounting duties that ensure the smooth operation of the office and facilitate communication across teams.
In this position, the Office Coordinator will be responsible for tasks such as managing accounts receivable data entry, maintaining various financial logs, handling phone correspondence, and responding to general customer inquiries. The coordinator will also provide critical administrative support, including mail distribution, supply ordering, calendar management, contract preparation, and filing. A significant part of the role involves assisting with client rental inquiries, event contracting, and supporting event-related duties.
The role demands a detail-oriented, reliable individual who can manage multiple priorities efficiently and maintain strict confidentiality and professionalism at all times. The Office Coordinator will collaborate extensively with management, other departments, clients, and external partners, ensuring that operations run seamlessly and that every event receives the high-quality support it deserves.
OVG values diversity, inclusivity, and ethical conduct, providing an empowering work environment that encourages innovation and excellence. The company offers competitive employee benefits including health, dental, and vision insurance, a 401(k) savings plan with matching contributions, and paid time off encompassing vacation, sick days, and holidays. The position remains open until September 25, 2026, inviting qualified candidates to become part of a team dedicated to revolutionizing live entertainment experiences.
Job Requirements
- High school diploma or equivalent
- previous office management or executive support experience preferred
- proficiency with computers on a Windows platform
- advanced knowledge of MS Office applications including Word, Excel, Outlook, Teams
- ability to prioritize and meet strict deadlines
- strong attention to detail and accuracy
- ability to maintain confidentiality and discretion
- effective communication and interpersonal skills
- ability to work collaboratively in a team environment
Job Qualifications
- Previous office management or executive support experience preferred
- proficiency with computers on a Windows platform
- advanced knowledge of MS Office applications including Word, Excel, Outlook, Teams
- experience preparing accurate spreadsheets
- consistent and reliable attention to detail, accuracy and validity
- demonstrated ability to work as part of a team and with all levels of management
- ability to successfully interact and collaborate with all team members professionally and supportively
- demonstrated ability to prioritize and meet strict deadlines
- demonstrated ability to adhere to strict levels of confidentiality, discretion and ethics
- experience in composition of letters including business letters, memos and basic report preparation
- effective interpersonal skills to establish and maintain effective relationships with customers, employees, superiors and business contacts
Job Duties
- Accounts receivable data entry
- maintain cash receipts log
- maintain box office deposit log
- maintain cash request log
- clear checks in accounting software
- answer, screen, and direct phone calls
- respond to general customer questions or comments
- provide general administrative support under direction from the general manager, directors, and staff
- perform general administrative functions including mail distribution, photocopying, filing, ordering and maintaining office supplies
- respond to public records requests received
- assist conference center sales manager with client rental inquiries and contracting of events
- provide administrative support including typing correspondence, maintaining calendar, preparing contracts, compiling expense and other reports
- coordinate general office activities
- develop and recommend office procedures and systems
- ensure smooth office operations
- assist with various event related duties as needed
Job Criteria
Experience
No experience required
Job Location
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