Title Event Coordinator| Full-Time | Greensboro Aquatic Center
Job Overview
Employment Type
Full-time
Hourly
Compensation
Hourly
Range $22.00 - $25.00
Work Schedule
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Vision Insurance
401(k) savings plan
401(k) matching
Paid Time Off
Job Description
Oak View Group is a globally recognized leader in developing and operating world-class venues and sports and entertainment experiences. The company is known for its innovative approach and commitment to excellence in venue management and event production. Oak View Group’s portfolio includes a diverse range of arenas, stadiums, and entertainment complexes that host a variety of events from concerts and sports to cultural gatherings. Their dedication to creating memorable experiences has made them a trusted partner in the industry and a driving force behind some of the most iconic venues worldwide.
The Greensboro Aquatic Center (GAC), part of the Oak View Group’s extensive network of venues, stands as a premier facility dedicated to aquatic sports and events. Located in Greensboro, North Carolina, the center is a hub for swimming, diving, water polo, artistic swimming, and other aquatic disciplines. It serves local, regional, national, and international communities, hosting a wide array of competitions and special events that promote athletic excellence and community engagement. The facility is equipped with state-of-the-art technology and staffed by professionals committed to delivering top-tier event experiences.
The role of Event Coordinator at the Greensboro Aquatic Center is a dynamic and crucial position within the Aquatic Center Department. This full-time role offers an hourly wage ranging from $22.00 to $25.00 and comes with comprehensive benefits including health, dental, and vision insurance, a 401(k) savings plan with matching, and paid time off covering vacation days, sick days, and eleven holidays. The position remains open until July 24, 2026, providing a generous window for qualified candidates to apply.
As an Event Coordinator, you will be at the forefront of planning and executing a broad spectrum of aquatic events. Your responsibilities will include organizing and overseeing the logistics of meets and special aquatic events such as swimming, diving, artistic swimming, and water polo competitions. This involves coordinating move-in and set-up activities, preparing event information reports, managing equipment and staffing needs, and ensuring seamless communication and cooperation among various departments within the Greensboro Complex. Your role will also extend to maintaining the venue’s social media presence, supporting marketing efforts, and collaborating with local tourism and sports organizations to enhance event visibility and success.
This position requires a highly organized and proactive individual with a strong grasp of event management principles and customer service excellence. You will work closely with the Aquatic Center Department Manager and Events Manager to deliver outstanding event experiences that meet the needs of participants, spectators, and stakeholders. Duties also include event budget management, staff scheduling, and participating in various operational tasks during events, ensuring everything runs smoothly from start to finish.
Joining Oak View Group as an Event Coordinator at the Greensboro Aquatic Center means becoming part of a passionate team dedicated to sportsmanship, community, and top-quality event production. It is an exciting opportunity to develop your career in the event management field within a respected and innovative organization known for its impact on the sporting and entertainment landscape.
The position offers a unique blend of administrative and hands-on responsibilities in a fast-paced, sports-oriented environment. Candidates who thrive in collaborative settings and enjoy multi-faceted roles will find this job fulfilling and rewarding. Furthermore, the role’s location in Greensboro provides the added benefit of working in a vibrant community with strong support for sports and recreation.
The Greensboro Aquatic Center (GAC), part of the Oak View Group’s extensive network of venues, stands as a premier facility dedicated to aquatic sports and events. Located in Greensboro, North Carolina, the center is a hub for swimming, diving, water polo, artistic swimming, and other aquatic disciplines. It serves local, regional, national, and international communities, hosting a wide array of competitions and special events that promote athletic excellence and community engagement. The facility is equipped with state-of-the-art technology and staffed by professionals committed to delivering top-tier event experiences.
The role of Event Coordinator at the Greensboro Aquatic Center is a dynamic and crucial position within the Aquatic Center Department. This full-time role offers an hourly wage ranging from $22.00 to $25.00 and comes with comprehensive benefits including health, dental, and vision insurance, a 401(k) savings plan with matching, and paid time off covering vacation days, sick days, and eleven holidays. The position remains open until July 24, 2026, providing a generous window for qualified candidates to apply.
As an Event Coordinator, you will be at the forefront of planning and executing a broad spectrum of aquatic events. Your responsibilities will include organizing and overseeing the logistics of meets and special aquatic events such as swimming, diving, artistic swimming, and water polo competitions. This involves coordinating move-in and set-up activities, preparing event information reports, managing equipment and staffing needs, and ensuring seamless communication and cooperation among various departments within the Greensboro Complex. Your role will also extend to maintaining the venue’s social media presence, supporting marketing efforts, and collaborating with local tourism and sports organizations to enhance event visibility and success.
This position requires a highly organized and proactive individual with a strong grasp of event management principles and customer service excellence. You will work closely with the Aquatic Center Department Manager and Events Manager to deliver outstanding event experiences that meet the needs of participants, spectators, and stakeholders. Duties also include event budget management, staff scheduling, and participating in various operational tasks during events, ensuring everything runs smoothly from start to finish.
Joining Oak View Group as an Event Coordinator at the Greensboro Aquatic Center means becoming part of a passionate team dedicated to sportsmanship, community, and top-quality event production. It is an exciting opportunity to develop your career in the event management field within a respected and innovative organization known for its impact on the sporting and entertainment landscape.
The position offers a unique blend of administrative and hands-on responsibilities in a fast-paced, sports-oriented environment. Candidates who thrive in collaborative settings and enjoy multi-faceted roles will find this job fulfilling and rewarding. Furthermore, the role’s location in Greensboro provides the added benefit of working in a vibrant community with strong support for sports and recreation.
Job Requirements
- High school diploma or G.E.D.
- 1-2 years of event planning experience
- strong customer service skills
- experience maintaining social media accounts preferred
- proficiency with Word and Excel
- familiarity with event software, Canva, or Adobe programs
- ability to work weekends, nights, and holidays
- excellent communication and organizational skills
Job Qualifications
- High school diploma or G.E.D.
- 1-2 years of event planning experience
- strong customer service experience
- experience with maintaining social media accounts a plus
- software skills (Word and Excel required), event software/Canva/Adobe programs
- flexibility to work weekends, nights, and holidays
Job Duties
- Oversee and participate in all aspects of move-in and set-up for meets
- Work closely with the meet host to determine general production and space specifications for meets and other aquatic special events, including move-in, deck layouts, competition or special event services, and move-out
- Prepare an event information report including equipment and staffing requirements
- arrange catered meals
- and coordinate with other Greensboro Complex departments to ensure multi-event use coverage between GAC and other Greensboro Complex events, including operations and staff use for concessions, tickets and box office, security, parking, event staff (crowd coordinators and ushers), and housekeeping
- Inspect set-up and preparations to ensure compliance with event requirements
- Coordinate with Aquatic Center staff and Event Operations during events, including Lifeguards, Event Staff (Crowd Coordinators and Ushers), and Housekeeping
- Participate in a variety of duties during the event, including Meet Host, routine and emergency maintenance and equipment set-up, meet administration and technical support, opening/closing duties
- Prepare the monthly event staffing schedule
- notify employees and make adjustments as necessary
- Prepare event labor and other related reports including event budgets and summary reporting
- Serve as GAC representative for staff meetings with other department staff and committees as needed
- Maintain social media accounts including Instagram, Facebook, and LinkedIn
- Create and publish content to support marketing initiatives and enhance brand visibility across social media platforms
- Coordinate with the Greensboro Complex Marketing Team, Greensboro Sports Foundation, and Convention and Visitors Bureau to promote sports tourism through collaborative advertising efforts
- Maintain in-venue advertisement system that displays various marketing content
- Create and design assigned content, including presentations, flyers, documents, collages, event logos, and signage
- All other duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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