Title Event Coordinator | Full-Time | University of Utah (Ken Garff University Club)

Oak View Group is a leading global venue management, development, and investment company specializing in operating some of the biggest and most iconic sports and entertainment venues across North America and beyond. They manage a diverse portfolio of arenas, stadiums, and convention centers with a focus on delivering exceptional guest experiences, operational excellence, and innovative event solutions. Oak View Group is committed to sustainability, community engagement, and providing employees with growth opportunities in a dynamic, fast-paced environment. The company emphasizes a culture of teamwork and inclusion, aiming to create a positive impact both within the venues it manages and the communities it serves.

The Event Coordinator role at the Ken Garff University Club located in Rice Eccles Stadium, Salt Lake City, Utah, is a full-time position essential to the success of event operations within this vibrant venue. The coordinator is responsible for the detailed and hands-on planning, coordination, and execution of events hosted in the facility, ensuring every element from security to logistics runs smoothly. This position offers an hourly wage range from $19.00 to $23.00 and includes benefits such as health, dental, and vision insurance, 401(k) savings plan with matching contributions, and paid time off including vacation, sick days, and 11 holidays.

As the Event Coordinator, the individual will act as the primary liaison among event promoters, show representatives, sports teams, and internal departments to coordinate event logistics effectively. Responsibilities include developing security staffing plans for each event, communicating timely and accurate event information to all relevant staff, managing labor assignments for event days, and preparing billing and expense settlements. The role demands a proactive and flexible approach, as schedules can vary including evenings, weekends, holidays, and extended hours depending on event demands.

The role also entails preparing detailed event data sheets distributed to departmental heads to ensure all teams are aligned on event specifics. Post-event reporting and follow-ups are crucial aspects of the position to assess performance and improve future events. The coordinator works closely with sports tenants to understand and fulfill game requirements, ensuring that the venue meets client expectations for a wide variety of sporting and entertainment events. Strong interpersonal and communication skills are imperative as the role involves multiple touchpoints with clients, internal stakeholders, and external vendors to deliver seamless event execution.

Candidates should possess strong attention to detail and be proficient with Microsoft Office products to manage documentation and communications efficiently. Experience within arenas, stadiums, convention centers, or theaters is preferred to navigate the unique demands of such venues. The role also supports the operational duties assigned by management, requiring a team-oriented attitude and the ability to thrive under pressure. This position offers significant opportunity for growth within the Oak View Group as it expands its footprint in venue management and event production services.