Title Event Coordinator | Full-Time | Stormont Vail Events Center
Job Overview
Employment Type
Full-time
Hourly
Compensation
Hourly
Range $16.50 - $18.00
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Vision Insurance
401(k) savings plan
401(k) matching
Paid Time Off
Job Description
Oak View Group (OVG) is a renowned global leader in premium live entertainment infrastructure and services. Since its founding in 2015, OVG has established itself as a powerhouse in the venue management industry, delivering end-to-end capabilities across venue development, hospitality, and sponsorship sales. The company proudly manages a portfolio of seven world-class owned venues along with a distinguished client roster that includes some of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions worldwide, spanning four continents.
The Stormont Vail Events Center in Topeka, Kansas, is one of OVG's premier venues. This 80-acre site, located at the heart of Topeka, boasts a rich history of agricultural, educational, and entertainment activities. The centerpiece of this venue is the Landon Arena, a 10,000-seat multi-purpose arena built in 1987 and named after former Kansas governor Alfred M. Landon. The Stormont Vail Events Center continues to serve as a hub for diverse events ranging from sports and concerts to exhibitions and community gatherings.
The Event Coordinator role at the Stormont Vail Events Center is a full-time position focused on orchestrating all facets of event operations to ensure seamless execution and exceptional guest experiences. The coordinator acts as the central point of contact between event promoters, stakeholders, and various venue departments. Responsibilities include developing and managing staffing plans, coordinating labor, overseeing logistics, and ensuring all event details—from seating arrangements to security—are accurately planned and executed.
This role demands excellent communication and organizational skills, as the Event Coordinator must distribute event information effectively to all involved departments, manage event billing and settlements, and provide superior customer service to guests. The position requires working flexible hours, including evenings, weekends, holidays, and extended event durations. The hourly pay range for this role is competitive at $16.50 to $18.00.
Working at OVG means being part of a dynamic team dedicated to creating outstanding live entertainment experiences. The company values inclusivity, diversity, and collaborative environments that celebrate the unique talents of every team member. With benefits that include health, dental, and vision insurance, a 401(k) savings plan with matching, and generous paid time off, OVG provides a rewarding and supportive workplace.
In summary, the Event Coordinator position at Stormont Vail Events Center offers an exciting opportunity to contribute to a legacy venue managed by a global entertainment leader. The successful candidate will play a crucial role in ensuring the smooth running of events, meeting client needs, and upholding the high standards of Oak View Group.
The Stormont Vail Events Center in Topeka, Kansas, is one of OVG's premier venues. This 80-acre site, located at the heart of Topeka, boasts a rich history of agricultural, educational, and entertainment activities. The centerpiece of this venue is the Landon Arena, a 10,000-seat multi-purpose arena built in 1987 and named after former Kansas governor Alfred M. Landon. The Stormont Vail Events Center continues to serve as a hub for diverse events ranging from sports and concerts to exhibitions and community gatherings.
The Event Coordinator role at the Stormont Vail Events Center is a full-time position focused on orchestrating all facets of event operations to ensure seamless execution and exceptional guest experiences. The coordinator acts as the central point of contact between event promoters, stakeholders, and various venue departments. Responsibilities include developing and managing staffing plans, coordinating labor, overseeing logistics, and ensuring all event details—from seating arrangements to security—are accurately planned and executed.
This role demands excellent communication and organizational skills, as the Event Coordinator must distribute event information effectively to all involved departments, manage event billing and settlements, and provide superior customer service to guests. The position requires working flexible hours, including evenings, weekends, holidays, and extended event durations. The hourly pay range for this role is competitive at $16.50 to $18.00.
Working at OVG means being part of a dynamic team dedicated to creating outstanding live entertainment experiences. The company values inclusivity, diversity, and collaborative environments that celebrate the unique talents of every team member. With benefits that include health, dental, and vision insurance, a 401(k) savings plan with matching, and generous paid time off, OVG provides a rewarding and supportive workplace.
In summary, the Event Coordinator position at Stormont Vail Events Center offers an exciting opportunity to contribute to a legacy venue managed by a global entertainment leader. The successful candidate will play a crucial role in ensuring the smooth running of events, meeting client needs, and upholding the high standards of Oak View Group.
Job Requirements
- 4-year degree from a college or university preferred but not required
- One year of experience in the same or similar position in arenas, convention centers, stadiums or theaters is preferred
- Ability to work flexible and sometimes demanding schedules including nights, weekends, holidays, and extended hours
- Experience with Microsoft Office products, CAD and Ticketmaster ticketing software preferred
Job Qualifications
- 4-year degree from a college or university preferred but not required
- One year of experience in the same or similar position in arenas, convention centers, stadiums or theaters is preferred
- Ability to work flexible and sometimes demanding schedules including nights, weekends, holidays, and extended hours
- Experience with Microsoft Office products, CAD and Ticketmaster ticketing software preferred
Job Duties
- Advance each show/event with the appropriate show/promoter representative in a timely fashion
- Communicates all event information to the appropriate departments and staff
- Develop accurate event seating information with the Box Office Manager and Operations Manager, and ensure that event set-ups are accurate
- Communicates in a timely manner with each department head regarding specific needs and information for each event
- Prepares and distributes Event Data Sheet to all staff and departments in a timely manner
- Prepares post-event report for all events coordinated
- Meet with facility sports tenants to collect and distribute game requirements and coordinate efforts to produce tenant events
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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