Title Event Coordinator | Full-Time | Stormont Vail Events Center

Oak View Group (OVG) is a global leader in premium live entertainment infrastructure and services, renowned for its expertise in venue development, management, hospitality, and sponsorship sales. Established in 2015, the company proudly operates seven world-class venues on four continents and collaborates with iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions. Among its prestigious venues is the Stormont Vail Events Center, located in Topeka, Kansas. The Stormont Vail Events Center is set on an 80-acre site with a rich history encompassing agriculture, farming, exhibitions, education, and entertainment. This multi-purpose arena seats 10,000 guests and has been a central hub for various high-caliber events since it was built in 1987. It boasts a robust infrastructure designed to support a wide range of entertainment and public gatherings.

The Event Coordinator role at the Stormont Vail Events Center is a full-time position pivotal to the success of all events hosted within the venue. This role is responsible for overseeing the intricate details of event operations, ensuring seamless coordination, and supporting all functional departments involved. Key responsibilities include developing and maintaining security staffing plans, managing labor, collecting and distributing detailed event information from promoters, show representatives, and sports teams, as well as managing billing and customer service. The successful candidate will act as a critical liaison between various stakeholders, guaranteeing that each event is delivered professionally and to the highest standards. This position offers an hourly wage between $16.50 and $18.00 and carries full-time status with comprehensive benefits.

In this role, the Event Coordinator must excel in multi-tasking and managing numerous time-sensitive duties. These include liaising with promoters and agents to address client needs and cost estimates, coordinating logistics with internal departments such as Box Office and Operations, and preparing detailed post-event reports. Event preparation involves the timely advancement of event details and seating arrangements, communication of requirements across all departments, and ensuring accuracy in event setups. Additionally, the coordinator is responsible for billing support and event-related financial settlements, occasionally attending settlements as required.

Candidates for this role should be prepared to embrace a dynamic and sometimes demanding work schedule that may include nights, weekends, holidays, and extended hours, inherent to the live event and entertainment industry. The work environment is predominantly indoors but can vary in noise level, especially during events where it may be quite loud. This position requires strong interpersonal skills for leadership, conflict resolution, and communication with staff and clients alike. The role not only calls for operational excellence but also intellectual vigilance, as it demands attention to detailed instructions and the ability to oversee complex processes effectively.

Stormont Vail Events Center’s Event Coordinator position is an excellent opportunity for individuals passionate about live entertainment and event management, looking to grow within a globally recognized company. Oak View Group fosters inclusive work environments celebrating diversity and innovation, making it an engaging place to contribute to the evolving landscape of entertainment venues worldwide. The position remains open until June 30, 2026, inviting qualified candidates to join a team dedicated to delivering excellence in live event experiences.